THE ORGANIZATION

The Center for Justice Innovation is a nonprofit organization dedicated to advancing community safety and racial justice. Since 1996, we’ve worked alongside communities, courts, and those most directly affected by the justice system to build stronger, healthier, and more equitable neighborhoods. With a team of over 900 staff and an annual budget of $130 million, the Center carries out its mission through three core strategies:

1. Operating Programs that pilot new ideas and address local challenges;
2. Conducting original research to evaluate what works—and what doesn’t; and
3. Providing expert assistance and policy guidance to reformers across the country and beyond.

Backed by decades of on-the-ground experience and nationally recognized expertise, we bring innovative, practical, and lasting solutions to justice systems nationwide.
Learn more about our work at www.innovatingjustice.org.

THE OPPORTUNITY

The Family Court Practice Institute (Practice Institute) is a public-private partnership among the New York State Unified Court System and the Center for Justice Innovation. The Practice Institute will elevate and promote high quality legal representation in the New York State Family Court through training and support of attorneys who represent children, parents, presentment agencies, and the related professions that comprise multidisciplinary holistic representation teams.

The Family Court Practice Institute team is seeking an Administrative Assistant to support the rapidly growing Practice Institute team. Reporting to the Deputy Director of the Practice Institute, the Administrative Assistant will work with administrative teams across the Center and work collaboratively with them as a representative of the Practice Institute to coordinate processing of invoices, contracts, expenses, and other administrative functions. The position will include substantive and administrative responsibilities and provides an opportunity to help support practitioners throughout family court, as the Family Court Practice Institute’s growing team develops comprehensive training curricula; a robust and comprehensive website that includes practitioner guides, caselaw updates and an LMS; local and national partnerships; learning collaboratives; and mentoring programs. In addition, the Administrative Assistant will support the administrative needs of the Practice Institute team and will serve a critical role in the development of this new Center initiative through coordination of and participation in the team’s project management system; developing a mastery of the Center’s administrative systems; and supporting the varied operational needs of the Family Court Practice Institute.

• Support the development of resource materials, such as tip sheets, checklists, and practice guides;
• Prepare agendas and take minutes for meetings, trainings, and events;
• Organize and manage the project database and keep files updated with agendas, meeting minutes, and correspondence;
• Liaison, submit and shepherd contracts, extensions, and modifications in coordination with the Legal Department for consultants and sub-contractors;
• Support the development of resource materials for presentations, training and website
• Complete credit card reconciliation processes and submit regular expense reports for staff;
• Process invoices and coordinate with the Fiscal Department regarding payments for consultants, sub-contractors, and other expenses;
• Book transportation and accommodations for staff, consultants, and practitioners to travel to meetings, conferences, and trainings;
• Coordinate development and assessment of protocols, procedures and best practices;
• Manage calendars and schedule meetings;
• Support regular communications efforts with external partners (emails, phone calls, convening);
• Assist with the hiring and onboarding of new staff in coordination with Human Resources;
• Assist in the planning and facilitation of training events and stakeholder meetings, including providing logistical support for registration, hosting webinars, and overseeing CLE and CEU credits for participants; and;
• Other activities as needed.

Qualifications: Bachelor's degree or 3-4 years of experience working in an office/human service field or equivalent experience. Bilingual preferred (English-Spanish, or other languages). Interest and experience working in court or related systems a plus. Excellent written skills are a must. Facility with various software tools and applications. Candidate must be a skilled communicator, highly organized and detail-oriented, and able to work in a multi-disciplinary setting and maintain strong relationships with multiple stakeholders and organizations onsite, in the community and nationally. Occasional travel will be required.

Position Type: Full-time, Monday through Friday 9:30 AM - 5:30 PM

Position Location: Midtown Manhattan

Compensation: The compensation range for this position is $28.57 - $35.11 per hour, annually equivalent to $52,000 - $63,900 based on a 35-hour work week and is commensurate with experience.

Benefits: The Center for Justice Innovation offers an excellent benefits package including comprehensive healthcare with a national network, free basic dental coverage, vision insurance, short-term and long-term disability, life insurance, and flexible spending accounts including commuter FSA. We prioritize mental health care for our staff and offer services like Talkspace and Ginger through our healthcare plans. We offer a 403(b) retirement plan with a two-to-one employer contribution up to 5%.

The Center for Justice Innovation is an equal opportunity employer committed to fostering an inclusive and diverse workplace. We do not discriminate based on race, color, religion, gender identity, gender expression, pregnancy, national origin, age, military service eligibility, veteran status, sexual orientation, marital status, disability, or any other category protected by law. We strongly encourage and welcome applications from women, people of color, members of the LGBTQ+ community, and individuals with prior contact with the criminal justice system. Our goal is to create a supportive and respectful environment where everyone, regardless of background or identity, feels valued and included.

At this time, the Center is unable to sponsor or take over sponsorship of an employment visa. All applicants must be legally authorized to work in the United States at the time of application and throughout the duration of employment.

Candidates are expected to provide accurate and truthful information throughout the hiring process. Any misrepresentation, falsification, or omission of material facts may result in disqualification from consideration, withdrawal of an offer, or termination of employment, regardless of when discovered.

In compliance with federal law, all hires must verify their identity and eligibility to work in the United States and complete the required employment verification form upon hire. Please refer to the job posting for relevant contact information. If contact details are not provided, we kindly ask that you refrain from inquiries via phone or email, as only shortlisted candidates will be contacted.