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Accounts Payable Specialist

Year Up

Year Up

Accounting & Finance
Boston, MA, USA
Posted on Wednesday, May 22, 2024


The Accounts Payable Specialist will report directly to the Associate Director of Financial Operations, and will support the efficiency and growth of the organization by providing financial tracking and reporting support, as well as customer service to Year Up sites around the country. This person will execute and deliver on a range of responsibilities, including but not limited to accounts payable, cash postings, and account reconciliations. The Specialist will also play a critical role in working with our local sites and National Office to process vendor payments, staff expense reports, and assist in managing accounting systems.

To be successful in this role, you’ll be comfortable working independently and will thrive in a fast-paced environment where you’re asked to juggle competing priorities and deadlines. You’ll be asked to move with a sense of urgency and work with and across teams to ensure that departmental and site needs are met. You’ll be someone who enjoys thinking creatively and critically about how to constantly improve the functionality of the site as a whole, offering input and suggestions. Prior experience in operations, project management, and finance is ideal, as well as an ability to be flexible and adapt to changing priorities.

In keeping with Year Up’s values, the Staff Accountant will also have the opportunity to interact with students as a mentor, group facilitator, and advocate, participating in building a positive educational environment.


Financial Operations

  • Review and process staff expense report transactions through online system (Concur), ensuring that all items are coded to the correct General Ledger segment
  • Review and process invoice transactions through online system (Concur), ensuring that all items are coded to the correct General Ledger segment
  • Post transactions and produce daily check runs for Accounts Payable fulfillment
  • Maintain vendor list and new vendor set-up
  • Process stipend manual checks as needed
  • Create reports for travel and expense and monitor transactions against stated policy
  • Assist with month-end close including generating accrual entries
  • Provide additional support on special projects, as needed
  • Prepare allocation entries for benefits and payroll-related items
  • Prepare and post reclassifying and correcting journal entries
  • Other duties as assigned

Site/National Support

  • Work with internal customers across the company, particularly local Operations Directors, to support daily operations by fielding Accounts Payable, and employee reimbursement questions, and resolving miscoded entries
  • Assist with the National Office budgeting process and audit

Site Team/Learning Community Member

  • Serve as a coach/mentor for a small number of current students
  • Join and sometimes facilitate weekly group sessions with students
  • Participate in staff meetings and trainings


  • At least 2 years of experience in the workforce preferred
  • 2+ years of experience working in a financial services role a plus, but not required
  • Experience with cloud-based accounts payable system, Concur experience preferred
  • Experience with automated financial management software, Sage experience preferred
  • Advanced Microsoft Excel proficiency including pivot tables and
  • Experience in a non-profit setting preferred
  • Excellent communication skills and the ability to effectively multitask
  • Strong organizational and management skills
  • A passion for working with young adults, an unshakable belief in their potential and a strong commitment to the mission of Year Up
  • Understanding of the Opportunity Divide and its drivers
  • Commitment to diversity and inclusion

Salary Range: $20.67 - $25 USD Hourly



  • Year Up has established salary ranges for each of our sites, which allows us to pay employees competitively, equitably and consistently in different geographic markets. For roles in which the location is listed as flexible, the range displayed reflects the minimum and maximum target for new hire salaries for the position across all US locations. Salary offers take into account a candidate’s skills, experience, and location. Your recruiter can share more about the specific salary range for your location during the hiring process.

  • Benefits: Comprehensive healthcare options and dental coverage; 401(k) match for eligible participants.

  • Vacation: Earn three weeks paid vacation in first year of employment; four weeks after initial year.

  • Professional Development: Funds available to support staff in achieving career objectives ($2,500 per year)

** This is a non-exempt role (paid on an hourly basis). **


Year Up is a national 501(c)3 workforce development organization committed to ensuring equitable access to economic opportunity, education, and justice for all young adults—no matter their background, income, or zip code. Employers face a growing need for talent while millions of talented young adults lack access to meaningful careers. These inequities only further perpetuate the opportunity gap that exists in our country—a gap that Year Up is determined and positioned to close through three interconnected strategies: providing targeted skills training and connections to livable-wage employment for students and alumni; empowering others to serve and support young adults, and changing systems that perpetuate the opportunity gap. Year Up’s intensive training program utilizes a high expectations, high support model where students learn in-demand technical and professional skills and apply them during a corporate internship. Year Up has directly served more than 40,000 young adults since its founding in 2000. Year Up's nationwide presence includes Arizona, Austin, Bay Area, Charlotte, Chicago, Dallas/Fort Worth, Greater Atlanta, Greater Boston, Greater Philadelphia, Jacksonville, Los Angeles, the National Capital Region, New York City/Jersey City, Pittsburgh, Puget Sound, Rhode Island, South Florida, Tampa Bay, and Wilmington.

Voted one of the Best Nonprofits to Work For in the country by The NonProfit Times, Year Up is a rewarding and impactful place to work. Our staff is passionate, supportive, mission-driven, and committed to positive change and continuous learning. We set high standards for both ourselves and our students and live by a set of core values that reflect an unshakable belief in the talent and potential of our young people. The work we do is life-changing, and we know that our team is the greatest asset in achieving our mission.


Year Up embraces diversity and equal opportunity in a serious way. All aspects of employment, including the decision to hire, promote, discharge, or discipline, are based on meritocracy. We do not permit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristics protected by federal, state, or local laws. Learn more about our commitment to diversity: http://www.yearup.org/about-us/careers/commitment-to-diversity/

Year Up is also committed to working with and providing reasonable accommodations to individuals with disabilities. Your recruiter can provide details regarding the expected work environment and any physical requirements. Please let our hiring team know if you need an accommodation at any point during the interview process. Information received relating to accommodation will be addressed confidentially.


Please submit a thoughtful cover letter and resume through our website.

Note that applications without a cover letter will not be considered. We respectfully request no phone calls.