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Associate Director of Financial Operations

Year Up

Year Up

Accounting & Finance, Operations
Boston, MA, USA
Posted on Thursday, October 12, 2023


The Associate Director of Financial Operations reports directly to the Director of General Accounting, and performs a critical role in daily financial operations, working closely with other Finance teams and local sites.

To be successful in this role, you enjoy leading efforts to constantly and consistently improve the organization’s financial performance. You’re someone who is skilled at anticipating the needs of others and proactively takes on new challenges to support business needs. As the ideal candidate, you will be a detail-oriented, service-focused problem solver, able to successfully manage a small team.


Financial Operations

  • Prepare journal entries and accruals to drive the month-end close process
  • Reconcile various accounts including but not limited to credit cards, prepaid, advances, and other liabilities.
  • Support daily operations by fielding A/P, reimbursement and student stipend-related questions, and resolving miscoded entries.
  • Respond to inquiries and resolve issues involving vendor set-up, account status, payment discrepancies, sales tax exemption, and certificate of insurance.
  • Monitor A/P aging to ensure payments are within terms and vendor balances are accurately stated.
  • Maintain monthly accruals for American Express transactions including reporting on un-submitted transactions as needed
  • Work with Procurement, IT and other departments to research and resolve data and system discrepancies
  • Prepare and issue 1099’s in compliance with IRS regulations.
  • Prepare and file Abandoned Property reporting in compliance with state requirements.
  • Assist in year-end financial reporting, annual audit and tax filing.

Strategy and Process

  • Provide support to accounts payable and general ledger system improvements and upgrades.
  • Evaluate and recommend policies and procedures to improve accounting infrastructure
  • Develop internal controls that can be implemented across sites
  • Perform ad-hoc analysis and other job-related duties as assigned.

Team Management & Support

  • Manage and develop the Accounts payable team.
  • Manage the stipend payroll and student support processes.

Site Team/Learning Community Member

  • Serve as a coach/mentor for a small number of current students
  • Join and sometimes facilitate weekly group sessions with students
  • Participate in staff meetings and trainings

Salary Range: $80,000-$88,000


  • Minimum of 3 years’ experience in accounts payable, and/or general accounting
  • Minimum of 2 years’ management experience
  • Experience with Concur and NetSuite preferred
  • Proficiency in Microsoft Office, advanced proficiency in Excel required
  • Strong working knowledge of annual audits, monthly closing processes and payroll
  • Sound judgment, a high degree of professionalism, and the ability to handle sensitive information in a confidential manner
  • History of working with a multi-site, national organization desired
  • Experience in a non-profit setting preferred
  • Strong organizational and time management skills with exceptional attention to detail
  • Ability to work independently and collaboratively
  • Aptitude for balancing multiple tasks and taking creative initiative
  • A passion for working with young adults, an unshakable belief in their potential and a strong commitment to the mission of Year Up
  • Understanding of the Opportunity Divide and its drivers
  • Commitment to diversity and inclusion



  • Year Up has established salary ranges for each of our sites, which allows us to pay employees competitively, equitably and consistently in different geographic markets. For roles in which the location is listed as flexible, the range displayed reflects the minimum and maximum target for new hire salaries for the position across all US locations. Salary offers take into account a candidate’s skills, experience, and location. Your recruiter can share more about the specific salary range for your location during the hiring process.

  • Benefits: Comprehensive healthcare options and dental coverage; 401(k) match for eligible participants.

  • Vacation: Earn three weeks paid vacation in first year of employment; four weeks after initial year.

  • Professional Development: Funds available to support staff in achieving career objectives ($2,500 per year)

** This is an exempt role (paid on a salaried basis). **


Year Up is a national 501(c)3 workforce development organization committed to ensuring equitable access to economic opportunity, education, and justice for all young adults—no matter their background, income, or zip code. Employers face a growing need for talent while millions of talented young adults lack access to meaningful careers. These inequities only further perpetuate the opportunity gap that exists in our country—a gap that Year Up is determined and positioned to close through three interconnected strategies: providing targeted skills training and connections to livable-wage employment for students and alumni; empowering others to serve and support young adults, and changing systems that perpetuate the opportunity gap. Year Up’s intensive training program utilizes a high expectations, high support model where students learn in-demand technical and professional skills and apply them during a corporate internship. Year Up has directly served more than 40,000 young adults since its founding in 2000. Year Up's nationwide presence includes Arizona, Austin, Bay Area, Charlotte, Chicago, Dallas/Fort Worth, Greater Atlanta, Greater Boston, Greater Philadelphia, Jacksonville, Los Angeles, the National Capital Region, New York City/Jersey City, Pittsburgh, Puget Sound, Rhode Island, South Florida, Tampa Bay, and Wilmington.

Voted one of the Best Nonprofits to Work For in the country by The NonProfit Times, Year Up is a rewarding and impactful place to work. Our staff is passionate, supportive, mission-driven, and committed to positive change and continuous learning. We set high standards for both ourselves and our students and live by a set of core values that reflect an unshakable belief in the talent and potential of our young people. The work we do is life-changing, and we know that our team is the greatest asset in achieving our mission.


Year Up embraces diversity and equal opportunity in a serious way. All aspects of employment, including the decision to hire, promote, discharge, or discipline, are based on meritocracy. We do not permit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristics protected by federal, state, or local laws. Learn more about our commitment to diversity:

Year Up is also committed to working with and providing reasonable accommodations to individuals with disabilities. Your recruiter can provide details regarding the expected work environment and any physical requirements. Please let our hiring team know if you need an accommodation at any point during the interview process. Information received relating to accommodation will be addressed confidentially.


Please submit a thoughtful cover letter and resume through our website.

Note that applications without a cover letter will not be considered. We respectfully request no phone calls.