ABOUT US

The Aspen Institute is a global nonprofit organization committed to realizing a free, just, and equitable society. Since its founding in 1949, the Institute has been driving change through dialogue, leadership, and action to help solve the most critical challenges facing communities in the United States and around the world. Headquartered in Washington, DC, the Institute has a campus in Aspen, Colorado, and an international network of partners.

ASPEN INSTITUTE INTERNATIONAL PARTNERS

The Aspen Institute International Partners are on the frontlines of the defining challenges of our time, connecting global leaders, convening critical conversations, and catalyzing bold solutions.

Around the world, The Aspen Institute’s International Partners bring people together to take on the defining challenges of our time. Through courageous leadership and global collaboration, they spark ideas, build trust, and drive change in their communities and around the globe. Since 1974, the Aspen Institute has inspired 13 International Partners in 16 countries: Central Europe (Czech Republic, Hungary, Poland, Slovakia,) Colombia, France, Germany, India, Italy, Japan, Mexico, New Zealand, Romania, Spain, Ukraine, and the United Kingdom.

Over the past half century, the global network has grown alongside the Aspen Institute in the United States, meeting a rising demand for the Institute’s proven methods for leadership development and problem-solving.

The Aspen idea continues to expand, most recently with the launch of the Aspen Initiative in Africa-Nairobi. Each branch of the Aspen family tree shares a common mission to drive change through dialogue, leadership, and action to help solve the most important challenges facing the world.


ABOUT THIS ROLE

Reporting to the Associate Director of International Partners, the Program Coordinator provides key administrative, communications, and programmatic support for Aspen’s global network. The role supports the team’s ongoing coordination across 13 International Partners and focuses on communications and logistical support for key projects and events, including the Global Changemakers Workshop, International Program Collaboration, International Committee meetings, and other initiatives. This is a dynamic role that requires strong organizational skills, excellent writing ability, and an interest in international collaboration.

In accordance with our Reimagining Work policy, the Program Coordinator should be willing to be in-person with colleagues a minimum of 40% of the time while having the flexibility to work remotely for the balance. In-person consists of meaningful connections with colleagues in an office, traveling to a different office or location to meet fellow staff members, at an Aspen event, at a meeting outside the office or other opportunities to meet in person with teammates and colleagues. The salary range for this role is $52,200-$58,000.

WHAT YOU WILL DO

International Partners Network Management

• Support day-to-day administration of the Aspen International Partners network, maintaining organized files, drives, and shared communications channels.
• Liaise with International Partners point of contact to support their program and development needs, including connections to Aspen programs and potential speakers.
• Assist in collecting and tracking key Partner updates across programs, finance, and governance, and prepare reports and summaries for leadership.
• Maintain and update Partner-related materials on the Aspen International Partners website.
• Support annual peer reviews and related Partner engagement processes as needed.
• Monitor incoming funds for the network and ensure appropriate paperwork/protocols are in place for distribution to Partners.

Event Planning and Logistics

• Support communications with participants, speakers, and moderators of the Global Changemakers Workshop; help develop post-Workshop materials, reports, and alumni engagement opportunities (including WhatsApp groups and the biannual newsletter); manage website updates and social media content; assist with impact reporting and participant feedback; and coordinate financial reimbursements.
• Assist with planning the International Committee Meetings. This will include setting up meetings with relevant Aspen US programs; developing meeting agendas; working with Partners on logistics; drafting correspondence; preparing meeting materials such as talking points and briefing papers; and ensuring follow-up activities.
• Provide project-based communications and logistical support for special initiatives and other emerging global collaborations.

Communications and Digital

• Assist in implementing communications strategies to raise visibility of the International Partners network in the U.S. and globally.
• Draft, edit, and schedule social media posts across IP channels (LinkedIn).
• Support production of the Global Briefing (weekly internal newsletter) and Global Pulse (monthly external newsletter).
• Maintain and update the internal editorial calendar to ensure timely and coordinated communications.
• Assist with preparation of impact materials for bi-annual board meetings and the annual International Partners Impact Report.
• Support development of presentations, one-pagers, and decks to highlight partner achievements and initiatives.
• Monitor and analyze communications metrics across all channels to ensure the effectiveness of strategies.

WHAT YOU WILL NEED TO THRIVE

• Bachelor’s degree required; 1–3 years of full-time professional experience, ideally in program coordination, communications, or international affairs.
• Strong administrative and organizational skills — comfort managing scheduling, logistics, and detailed follow-up must be front and center.
• Excellent writing and editing skills with strong attention to detail.
• Experience managing social media, newsletters, or website content.
• Strong time management skills and ability to handle multiple tasks and deadlines.
• Comfort working across time zones and cultures.
• Demonstrated interest in international issues, global leadership, or civic engagement is a plus.
• Early-career professional who is very communicative, hungry to learn and driven to gain experience in a mission-driven, globally oriented environment.
• Clear communicator and proactive team player with strong energy and enthusiasm.
• Externally facing and confident engaging with Partners and stakeholders.
• Flexible and adaptable to shifting priorities.
• Creative problem-solver with a can-do attitude.
• Strong sense of initiative, discretion, and professionalism.
• Curious, motivated, and eager to grow.

ADDITIONAL INFORMATION

The Aspen Institute offers a generous benefits package including health, dental, vision, and prescription benefits, retirement benefits, and paid leave.

The Aspen Institute is an Equal Opportunity Employer and complies with all District and federal laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or protected veteran or disabled status and will not be discriminated against.

The Aspen Institute welcomes individuals with disabilities to participate in its programs, including the interview process. If you would like to request accommodations or have questions about accessibility, please email hrsupport@aspeninstitute.org or call 202-736-2127 in advance of your visit. Requests for ASL or CART services should be made at least two weeks in advance when possible. We will make every effort to fulfill requests, subject to availability.