ABOUT US

The Aspen Institute is a global nonprofit organization committed to realizing a free, just, and equitable society. Since its founding in 1949, the Institute has been driving change through dialogue, leadership, and action to help solve the most critical challenges facing communities in the United States and around the world. Headquartered in Washington, DC, the Institute has a campus in Aspen, Colorado, and an international network of partners.

ASPEN DIGITAL

Aspen Digital is a nonpartisan technology and information-focused program that brings together thinkers and doers to uncover new ideas and spark policies, processes, and procedures that empower communities and strengthen democracy. It is future-focused and inspires collaboration among diverse voices from industry, government, and civil society to ensure our interconnected world is accessible, safe, and inclusive – both online and off. Across its initiatives, Aspen Digital develops methods for elevating promising solutions and turning thought into networked impact. To learn more, visit aspendigital.org

ABOUT THIS ROLE

The Events Manager will hold an important position within Aspen Digital’s events team, working on marquee events such as the Aspen Cyber Summit and Shared Futures: The AI Forum, as well as high-touch gatherings of various sizes around the U.S. and potentially abroad. The Manager, in concert with the broader events team and other Aspen Digital staff, will lead and execute on all aspects of event production while interacting with a range of partners and internal and external stakeholders.

This position will report to the Director, Events and Special Projects, Aspen Digital. The salary range for this role is $90,000 - $105,000. This is a hybrid, Washington, DC-based position. Selected candidates are expected to work in person at the Washington, DC office approximately two days per week. This role will require occasional travel.

WHAT YOU'LL DO

• Project manage and execute small, medium, and large-scale event logistics from start to finish, whether as part of a team or alone.
• Research, manage, and liaise with event vendors, including but not limited to venue staff, AV companies, caterers, and supply companies.
• Oversee registration operations using Cvent and other form-building platforms.
• Create & track event budgets through the entire life cycle, from initial creation to debriefing actual expenses.
• Create basic printed & digital assets, including agendas, participant lists, bio books, and printed signage using branding guidelines.
• Manage and organize onsite materials and setup.
• Provide onsite logistical support, including staffing registration, overseeing vendors, coordinating with venue staff, managing load-in and load-out, and ensuring all attendee needs are met.

WHAT YOU'LL NEED TO THRIVE

• Minimum 5 years of event planning experience, especially on large-scale events in the non-profit sector.
• Bachelor's degree preferred
• Track record of liaising with vendors, especially audio-visual contractors and technical event production.
• Very strong project management skills.
• An ability to work in a fast-paced environment and manage multiple tasks simultaneously and stay focused under pressure.
• Excellent interpersonal skills and ability to communicate effectively with different stakeholders internally and externally
• Strong budget management and tracking skills.
• Proficiency with Cvent, Canva, Google Suite, and Microsoft Suite preferred.
• Graphic design experience is a plus.
• Ability to stand for long periods of time
• Ability to lift to 25 lbs.

ADDITIONAL INFORMATION

The Aspen Institute offers a generous benefits package including health, dental, vision, and prescription benefits, retirement benefits, and paid leave.

The Aspen Institute is an Equal Opportunity Employer and complies with all District and federal laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or protected veteran or disabled status and will not be discriminated against.

The Aspen Institute welcomes individuals with disabilities to participate in its programs, including the interview process. If you would like to request accommodations or have questions about accessibility, please email hrsupport@aspeninstitute.org or call 202-736-2127 in advance of your visit. Requests for ASL or CART services should be made at least two weeks in advance when possible. We will make every effort to fulfill requests, subject to availability.