ABOUT US

The Aspen Institute

The Aspen Institute is a global nonprofit organization committed to realizing a free, just, and equitable society. Since its founding in 1949, the Institute has been driving change through dialogue, leadership, and action to help solve the most critical challenges facing communities in the United States and around the world. Headquartered in Washington, DC, the Institute has a campus in Aspen, Colorado, and an international network of partners.

Commitment to Diversity, Equity & Inclusion

To achieve our mission of a more free, just, and equitable society, we commit to working proactively to advance the principles of diversity, equity, and inclusion across our myriad endeavors such as the recruitment, compensation, training, and advancement of staff. The best people-serving institutions make this commitment, and we seek to be a leader in the ways that we do so and learn from others. Visit our website to learn more about our commitment and recent actions taken toward building and nurturing a diverse and inclusive environment.

Science & Society (S&S) Program

This Program catalyzes community leaders, current and future scientists, and the general public to build a better scientific ecosystem, society, and world. We leverage the established assets, networks, and platforms of the Aspen Institute to convene and mobilize these groups to build bridges between them. Fundamentally, Science & Society serves as a laboratory to test ideas and approaches that help explain, connect, and maximize the benefits of science for public good. Led by a core staff of trained scientists, the program is an early responder to emerging trends, offers accessible and digestible information that combats misinformation, and is on the pulse of critical issues at the intersection of science and society.

ABOUT THIS ROLE

The Program Assistant will work closely with the Science & Society Associate Director and the Program Manager for Our Future Is Science (OFIS). The Program Assistant will also be an integral part of the operations of the Program by providing general administrative, fundraising, and program support to the Director, staff, and program participants as necessary.

The Program Assistant will report directly to the Science & Society Program Associate Director. This part-time term-limited position is expected to remotely work 10 hours a week at an hourly rate of $20.76. This role starts September 23, 2024 and is expected to conclude July 31, 2025.

WHAT YOU WILL DO

Science & Society (S&S) and OFIS Tasks

• Develop and curate new content at the intersection of science, society, focusing on our three programmatic pillars, to position our program as a leading voice on emerging science-society issues.

• Actively promote upcoming and new activities in real-time, ensuring timely and effective communication with our audience.

• Repost and repurpose content from previous activities, such as events and reports, to maintain engagement and extend their reach.

• Manage the editing and distribution of activities and reports, for example, across S&S Pillars, including recordings, across our social media platforms (LinkedIn, Instagram, YouTube, X, TikTok), while also coordinating ad hoc content creation like OFIS-related Instagram Live sessions.

Annual Educational Campaign

• Develop and implement a promotion strategy for the 2024-2025 OFIS Educational Campaign, specifically targeting 14–24-year-olds nationwide, to maximize participation and visibility.

• Manage the submission process for the campaign, ensuring smooth facilitation and timely responses.

• Create compelling social media and promotional assets to enhance campaign visibility and engagement.

• Design and implement an outreach strategy to maximize participation from diverse communities across the U.S.

Discover Discovery Tasks

• Develop and extensively promote the 2024-2025 Discover Discovery call for participation, targeting scientists and professionals in science-adjacent careers.

• Facilitate the submission process and manage incoming entries.

• Reformat videos for optimal display on YouTube, upload them to the platform, and seamlessly integrate them into the website.

• Share and amplify the videos across Instagram, YouTube, X, and TikTok.

WHAT YOU NEED TO THRIVE

• High-school diploma and 1 - 2 years of administrative experience required, preferably in a non-profit setting, for example from a summer internship.

• Practical experience in science communication and dissemination.

• High proficiency in Google Workspace, Canvas, Adobe products, and social media management (including Instagram, YouTube, X, TikTok, and LinkedIn).

• Knowledge of, or ability to quickly learn, social media management tools (e.g., Hootsuite).

• Strong video editing skills, with the ability to create polished, engaging content for various platforms.

• Outstanding organizational skills with strong attention to detail.

• Excellent interpersonal communication, writing, and editing skills.

• Ability to work independently and on a team in a fast-paced environment.

• Ability to prioritize work, manage multiple projects and tasks, and manage a complex calendar.

• Knowledge of and sensitivity to diverse racial/ethnic communities, particularly communities of color as well as gay/lesbian/bisexual/transgender communities.

HOW TO APPLY

Complete an application including a cover letter and resumé for review by September 12, 2024.

ADDITIONAL INFORMATION

The Aspen Institute is an Equal Opportunity Employer and complies with all District and federal laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or protected veteran or disabled status and will not be discriminated against.

If you would like to request a reasonable accommodation regarding the accessibility of our website, a modification or adjustment of the job application or interview process due to a disability, contact HRSupport@aspeninstitute.org or call (202) 736-5800.