ABOUT US

The Aspen Institute

The Aspen Institute is a global nonprofit organization committed to realizing a free, just, and equitable society. Since its founding in 1949, the Institute has been driving change through dialogue, leadership, and action to help solve the most critical challenges facing communities in the United States and around the world. Headquartered in Washington, DC, the Institute has a campus in Aspen, Colorado, and an international network of partners.

Commitment to Diversity, Equity & Inclusion

To achieve our mission of a more free, just, and equitable society, we commit to working proactively to advance the principles of diversity, equity, and inclusion across our myriad endeavors such as the recruitment, compensation, training, and advancement of staff. The best people-serving institutions make this commitment, and we seek to be a leader in the ways that we do so and learn from others. Visit our website to learn more about our commitment and recent actions taken toward building and nurturing a diverse and inclusive environment.

College Excellence Program (CEP)

The Aspen Institute’s College Excellence Program (CEP) aims to identify and replicate practices and policies that significantly improve college student outcomes. Through our portfolio of projects, CEP works to improve colleges’ capacity to achieve high levels of success for all students and to eliminate disparities in postsecondary attainment and social mobility for students from low-income backgrounds and historically marginalized and underserved groups. Our work focuses on improving higher education institutions in six areas: ensuring high-quality learning, increasing completion rates, improving community college transfer and baccalaureate attainment, increasing post-college employment and earnings outcomes, ensuring strong access to college credentials of value, and achieving equity in outcomes across all domains. We advance those outcomes by quantitatively identifying and publicly elevating those colleges achieving excellent and equitable outcomes, conducting research on how those outcomes were accomplished, publishing reports and practical tools to support college leaders and practitioners interested in replicating effective practices, and conducting professional development programs for presidents, senior teams, boards of trustees, and others. Learn more about our work at https://highered.aspeninstitute.org/.

ABOUT THIS ROLE

The Executive Assistant will provide high-level administrative support to members of the College Excellence Program’s senior leadership team. This role is based in our Washington, DC office with a minimum of 40% in-person work (approximately 2 days per week). The salary range for this position is $60,000 - $90,000.

WHAT YOU WILL DO

• Work directly with members of CEP’s senior leadership team including the Executive Director, Managing Director, and/or division directors to support all aspects of their portfolios.

• Maintain calendars, including scheduling meetings, appointments, speaking engagements, and travel arrangements. Exercise discretion in committing time and evaluating needs.

• Organize and support all aspects of meetings to include gathering documents, in-person and/or virtual meeting logistics, and taking minutes as requested. Assist with the review of presentations and reports as requested.

• Organize and support all aspects of events (and convenings) to include logistics planning, preparations, and bookings; contracts facilitation; event itinerary scheduling and execution support; debriefings with documented follow-up actions; and post-event expense processing, invoice tracking, and contract closeout.

• Determine priority of matters requiring senior leaders’ attention; redirect matters to colleagues or handle personally, as appropriate. Keep senior leaders advised of time-sensitive and priority issues to ensure appropriate follow-up.

• Communicate effectively and professionally with internal and external stakeholders by drafting, reviewing, and sending correspondence.

• Routinely perform a variety of support duties to include preparing, reconciling, and submitting expense reports. Maintain accurate records.

• Hold confidential information with respect and professionalism.

• Other duties as assigned.

WHAT YOU WILL NEED TO THRIVE

• A high school diploma and 7+ years of professional experience are required; A Bachelor’s degree is preferred.

• 3+ years of relevant experience as an Executive Assistant for a senior team or leader is required. 5+ years of career progression in executive administration is preferred.

• Experience working as a member of an administrative team or collaborating with administrative colleagues across an organization is required. Experience in a hybrid work environment is preferred.

• Experience with enterprise systems for credit card and expense processing (e.g., SAP Concur, Tipalti), grants management (e.g., Airtable), and customer relationship management (e.g., Salesforce) is preferred.

• Demonstrated ability to manage a complex task list while meeting deadlines, solicit and incorporate feedback, produce high-quality written products, and adapt to changing priorities.

HOW TO APPLY

All interested applicants must submit the following by July 26, 2024 for full consideration:

1. A one-page cover letter. CEP prefers cover letters that describe what motivates you and how you understand and relate to our mission rather than a narrative version of your resume. Applications without a cover letter will not be considered.

2. Resume/CV.

ADDITIONAL INFORMATION

The Aspen Institute offers a generous benefits package including health, dental, vision, and prescription benefits, retirement benefits, and paid leave.

The Aspen Institute is an Equal Opportunity Employer and complies with all District and federal laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or protected veteran or disabled status and will not be discriminated against.

If you would like to request a reasonable accommodation regarding the accessibility of our website, a modification or adjustment of the job application or interview process due to a disability, contact HRSupport@aspeninstitute.org or call (202) 736-5800.