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Central America: Finance and Subgrants Officer

Skoll World Forum

Skoll World Forum

Accounting & Finance
Mexico · Remote
Posted on Saturday, September 9, 2023

ABOUT THE OPPORTUNITY

Under the supervision of the Deputy Chief of Party, the Finance and Subgrants Officer will play a vital role in supporting the implementation of a media project in Latin America. Their responsibilities will encompass both financial and subgrant management duties to ensure effective project coordination, compliance with Internews guidelines and USAID regulations, and efficient financial management. They will support all aspects of subgrant development, issuance, management, and closeout, including substantial coaching and mentorship to subgrant partners on subgrant proposal design, agreement negotiation, financial report review, deliverables tracking, disbursement of funds, compliance with requirements, and monitoring of project results. The Finance and Subgrants Officer will provide key input to project implementation staff, including work specifications, budget plans, and input to annual strategic planning processes.

LOGISTICS

This position will be based remotely in Central America.

This is a limited-duration position with an expected end date in September 2028.

Note: Hiring of this position is contingent upon receipt of funding and donor approval. 

OUR COMMITMENT TO FOSTERING A CULTURE OF BELONGING

We are an organization of dynamic, mission-driven individuals who are passionate about our core values and about supporting positive change in the world. We pride ourselves on our commitment to innovation and flexibility. We believe that diverse teams are strong teams and work to support an ethic of belonging, dignity, and justice for all people. Our current team includes a mix of genders, parents and non-parents, and people of multiple races, nationalities, ages, sexual orientations, and socioeconomic backgrounds. We are an EEO employer and encourage candidates of all races, genders, ages, orientations, ethnicities, and national origins to apply, and welcome those with alternative backgrounds and experiences.

DAY-TO-DAY TASKS will include: 

Subgrant Management: 

  • Collaborate with the Deputy Chief of Party and other project staff to coordinate and monitor project implementation.
  • Efficiently manage subgrant transactions in ERP to ensure accurate and quality reporting.
  • Facilitate smooth project start-up by coordinating with subgrantees during the onboarding process.
  • Oversee the collection of required local partner documentation, including registration, capacity questionnaires, budget inputs, and negotiations.
  • Provide technical and operational capacity building to subgrantees.
  • Oversee the full cycle of subgrant management activities, from solicitation through selection, pre-award assessment, negotiation, monitoring/compliance, and closeout.
  • Act as the primary point of contact for local subgrantees and contractors, fostering positive relationships.
  • Ensure grants administration is compliant with USAID requirements and approved project Grants Manual.
  • Review subrecipient financial reports and deliverables for accuracy, timeliness, and compliance with funder requirements and subaward agreements.
  • Maintain transparent and auditable grant paperwork filing systems.
  • Train program staff and partners on grant policies and procedures.

Financial Management: 

  • Maintain comprehensive project accounting records in ERP, adhering to funder requirements and Internews policies.
  • Monitor project budgets to ensure spending aligns with budgeted amounts.
  • Process accounting requests in ERP, such as expense reports and wire transfer requests, in compliance with funder and Internews policies.
  • Work closely with the Regional Business Manager and finance teams to assist in budget development and, when necessary, budget realignments.
  • Collaborate with the Financial reporting team to prepare and submit timely financial reports to ensure regulatory compliance.
  • Analyze project expenses by line item for monthly reporting to project management.
  • Handle VAT claim requests for donors.
  • Collaborate with head offices to ensure financial coordination.

Compliance and Reporting:

  • Ensure subgrants are implemented in accordance with funder requirements and Internews policies.
  • Work closely with the grants and contracts team to establish and maintain compliance monitoring systems and produce compliance reports.
  • Conduct procurement documentation reviews for completeness and accuracy.
  • Perform periodic reviews of organizational compliance and internal control processes.
  • Facilitate start-up and close-out workshop to ensure staff understanding of contractual and compliance requirements.

Flexibility and Values

  • In all duties, uphold Internews’ Core Values and demonstrate commitment to fostering a culture of Belonging, Dignity, and Justice.

QUALIFICATIONS WE’RE LOOKING FOR

Required

  • Relevant University degree in finance, accounting, business administration, or a related field or equivalent lived/professional experience.
  • Minimum 5 years of prior relevant work experience, including demonstrated experience in subgrant and financial management for international development projects, preferably with USAID funding.
  • Strong understanding of donor compliance regulations, including USAID requirements.
  • Proficiency in financial analysis, budget management, and reporting.
  • Fluency in Spanish and English required.
  • Excellent communication skills, both verbal and written, with the ability to work effectively with diverse teams.
    Proficiency in financial software and tools, including Excel and accounting software.
  • Ability to travel occasionally in Latin America.

Preferred

  • Prior experience working for an international nonprofit.
  • CPA or similar qualification.

TO APPLY

To apply, please submit your CV and a cover letter.