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Human Resources, Associate

Simulare Medical

Simulare Medical

People & HR
New York, NY, USA
Posted on Saturday, October 7, 2023

Job description

Smile Train is changing the world one smile at a time. We're always on the hunt for curious, passionate, and innovative thinkers to join our team, to help us do what we do better. If that's you, please read on.

Smile Train is an international nonprofit headquartered in New York. Our vision is to transform every person's life impacted by cleft lip and palate. We train and support doctors and medical professionals to provide beneficiaries with free, life-changing, comprehensive cleft treatment. Our sustainable model has allowed us to reach 1.5+ million children in 90+ countries, and we're just starting. We are truly changing the world one smile at a time.

The Human Resource Associate will be one of two associates on the HR team. They will primarily work within the compensation and benefits disciplines of HR. Along with the HR team, they will support the Smile Train team and must be strong in systems and technically savvy.


In collaboration with the Vice President of Human Resources, the Associate will:

  • Provide support as needed to the Human Resources function.
  • Maintain spreadsheets required for benefits management.
  • Assist in end of fiscal year HR. reporting and compensation management.
  • Be the reinforcement for the HR Manager on both US and International payroll.
  • Maintain the benefit census for US benefits
  • Coordinate meetings and meting materials for benefit work shops
  • Maintenance of contract compliance tracking for international staff
  • Coordinate management of EAP program
  • Support in running all employee engagement events.
  • Contribute to the coordination of onboarding tasks in Bamboo.
  • Aid in the annual PTO reconciliation for international entities
  • Assist with the monthly upload for the global pension.
  • Assist with HR department DocuWare Invoice management for all HR vendors.

Required Qualifications

To be considered, candidates must have:

  • Strong Excel skills and all Microsoft software (tested)
  • Exceptional proven detail skills and the ability to prioritize work and deliver customer/employee support.
  • Demonstrated ability to take initiative, learn quickly, and work independently when needed.
  • Excellent interpersonal skills and the ability to build rapport with colleagues.
  • Exceptionally detail-oriented with strong organizational skills.
  • Basic knowledge of HR principles and practices .
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Preferred Qualifications

In addition to the above, the ideal candidate has:

  • 1-3 years Human Resources experience in a not for profit
  • Experience or exposure to HRIS and payroll ADP systems

Smile Train is an equal opportunity employer, committed to inclusive hiring and dedicated to diversity in our work and staff. We strongly encourage candidates from all groups and communities to apply. To apply, please complete the application online. Include your CV and a cover letter that describes why you believe you would be a good fit for Smile Train and this role. We encourage interested applicants to apply as soon as possible.