Description

1. Grants Management

• Review grant agreements in liaison with the Coordination Site’s award focal person.
• Deliver the grant launch to ensure shared clarity and understanding of donor requirements.
• Develop project management structures for awards, including RACI, decision matrix, and donor communication tracker.
• Develop governance structures for awards, showing how changes in scope, time, and budget are approved.
• Work with project teams to develop a close-out plan, ensuring compliance with donors and organizational requirements.
• Ensure seamless, transparent, and timely communication and response to donor requests.

2. Compliance management

• Lead the design, rollout, and enforcement of compliance systems, ensuring policy implementation and integration across Finance, HR, Procurement, Operations, and Clinical Programs.
• Provide technical advice on policy development and updates to align with evolving compliance needs and PIH Lesotho’s operational context.
• Review contracts and MOUs from vendors and stakeholders, offering expert recommendations for enhancement.

3. Compliance oversight:

• Maintain and share a donor compliance checklist to ensure adherence to procurement, hiring, branding, and budget utilization standards
• Develop and implement a compliance monitoring plan for all organizational policies and donor requirements to ensure adherence.
• Conduct regular reviews and spot checks to evaluate and provide recommendations regarding:
• Procurement compliance, including adherence to procurement policy and the transparency of processes.
• Compliance with Finance Policy requirements, reporting accuracy, adherence to reporting timelines, and other internal control measures.
• Adequacy of Human Resource practices and compliance with statutory requirements and PIH Lesotho policies.
• Prepare compliance reports for the Executive Director and Senior Leadership Team, highlighting the adequacy of internal controls, gaps, and recommended corrective actions.

4. Risk Management

• Work with heads of departments to identify, analyze, and document risks.
• Monitor the risk registers quarterly to ensure the implementation of mitigation measures.
• Assess risks from control gaps or policy breaches, escalate high-risk issues to the Executive Director, and ensure implementation of mitigation measures for low-risk concerns.
• Ensure timely execution of audit recommendations, risk mitigation plans, and anti-fraud, complaint, and Whistleblower safeguards

• Bachelor of Commerce with a Major in Risk and Compliance Management, or a Bachelor’s degree in Accounting, Finance, or a related field, with postgraduate certification in Risk and Compliance Management.
• Membership of relevant accounting bodies is a must.

• At least 5 years’ experience in Compliance or Risk management, preferably in the NGO Sector.
• In-depth knowledge of procurement, finance, and HR compliance frameworks.
• Experience with drafting and reviewing vendor contracts and donor agreements.
• Strong knowledge of donors’ compliance requirements.

• Excellent communication and report-writing skills.
• Strong analytical and problem-solving skills.
• Advanced Excel skill is an added advantage.