Project Description
Meeting Targets and Maintaining Epidemic Control (EpiC), a global project funded by the U.S. President’s Emergency Plan for AIDS Relief (PEPFAR) and the U.S. Agency for International Development (USAID), that provides strategic technical assistance and direct service delivery to achieve HIV epidemic control among all at-risk populations; strengthen global health security (GHS), including outbreak response; expand tuberculosis detection and treatment (TB), improve maternal and child health (MCH), address malaria; and promote health systems strengthening (HSS) including supply chain management.

In Ghana, EpiC will work to support the Ghana Ministry of Health (MOH), Ghana Health Service (GHS)-National AIDS/STI Control Programme and Ghana AIDS Commission (GAC) to achieve the UNAIDS 95-95-95 targets by 2030 in PEPFAR-supported regions through the focused implementation of innovative prevention, case finding, linkage to care and treatment strategies, and continuity of treatment.

Job Description

The Senior Finance Officer will support the EpiC Ghana Senior Finance Manager in all financial management, administration and other operational functions of the project. S/he will provide support in areas of financial management, accounting and record keeping within the project and ensure that all functions under the implementing partners are conducted in an efficient manner and in compliance with USG and FHI 360 policies, procedures, and regulations. The position requires close collaboration with other operations staff within EpiC and the FHI 360 Ghana country office to ensure application of FHI 360 and USG regulations, policies and practices.

Job Responsibilities

• Prepare and review activities budgets, pipeline reports, and budget for compliance with USG/EpiC and FHI 360 standards.
• Prepare monthly financial pipeline and other reports for submission in accordance with EpiC directives.
• Support the timely closure and submission of monthly financial and accounting reports and any other specifically required financial reports, such as quarterly pipelines to HQ
• Perform/review reconciliations with respect to bank, balance sheet, vendors, inventory etc.
• Support the development of national and regional-level budgets for program activities, working closely with finance and program staff in the regions.
• Assist in the development of sub-awardee budgets and provide capacity strengthening technical assistance to sub-awardee staff.
• Assist regional finance and grants staff to correctly interpret and apply FHI 360, DoS, and EpiC policies, systems, and regulations related to finance and budget management.
• Review sub-awardee monthly financial reports and conduct scheduled financial review visits.
• Assist in communicating with the bank on all issues related to the project, including bank account balances, check book requests, bank statements etc.
• Conduct pre-award reviews for implementing partners for qualifying recipients as deemed appropriate in accordance with established FHI 360 procedures.
• Coordinate with the Associate Director, Finance & Operations for audits and assist in ensuring that the audit recommendations are effectively implemented.
• Review and perform spot checks and reconciliation for petty cash per FHI 360 and client requirements
• Support procurement for project, including reviewing vendor selection analyses from and ensure adherence to procurement requirements
• Review payments to ensure documentation and process are in line with FHI 360 cost principle requirements
• Review accounting transactions to ensure costs are charged to correct codes before releasing them to the accounting system
• Ensure timely process and payments to all statutory payments as per law of the land and FHI 360 policies and procedures

Education Qualification/ Skills & Experience

• Bachelor’s Degree in Finance, Accounting or Business Administration with 5-7 relevant experience or Masters in similar field with 3-5 relevant years of experience. CPA, ACA or any other relevant professional qualification is desirable.
• Demonstrated experience in financial management and reporting, grants management, budget development skills for USAID-funded projects and general ledger skills.
• Good analytical, numerical and problem-solving skills.
• Proven proactive skills in identifying cost savings, cost avoidance and efficiency opportunities.
• Ability to develop effective work plan and priorities to meet business objectives.
• Familiarity with or knowledge of USAID-funded projects and grants management policies and procedures.
• Demonstrated expertise in building effective relationship with key stakeholders.
• Familiarity with Ghana public health sector, non-governmental organizations (NGOs) and community-based organizations (CBOs) in Ghana is highly desirable.
• Cultural sensitivity and sound understanding of the needs of vulnerable populations.

• Proficiency in Microsoft Office applications such as MS Word, Excel, PowerPoint, and well-developed computer skills.

• Ability to interpret financial and other quantitative information and reports.
• Good report writing and documentation skills.
• Ability to manage tight deadlines and deliver high volumes of work with minimal supervision.
• Ability to travel within country or region and internationally if needed.
• Fluency in English required.

The position will be based in FHI 360’s office in Accra and the three PEPFAR supported regions (Western, Western North, Ahafo)

The expected hiring salary range for this role is indexed to USD 13,000 - 18,000 for annual basic salary. When determining an offer amount, FHI 360 factors in multiple considerations, including but not limited to: relevant years of experience and education possessed by the applicant, internal equity, market pay, and budget. For internal candidates, salary placement will also follow FHI 360’s current promotional increase guidelines.

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

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