Job Summary

The Associate Director Finance and Administration Manager reports to the Director of Finance and Administration (DFA) and is responsible for the day today oversight of financial management, compliance, grants oversight, and operational functions, including procurement and administration.

Under the guidance and supervision of the Director of Finance and Administration, the role ensures full compliance with donor requirements, FHI 360 policies, and Government of Uganda regulations related to budget planning, financial monitoring, and reporting. The position supports the strengthening of financial and administrative systems, coordinates internal and external audits, and contributes to timely, accurate financial and management reporting to support informed decision making.

making.

Accountabilities

Financial Strategy, Planning, and Budget Management

• Lead annual budgeting and reforecasting processes in collaboration with the Director of Finance and Administration.
• Consolidate partner and departmental budgets and provide variance analysis with actionable recommendations to ensure adherence to donor ceilings and burn-rate targets.

Financial Accounting, Reporting, and Close

• Oversee general ledger integrity, month end and yearend close processes.
• Ensure timely preparation and submission of accurate internal and donor financial reports.
• Review and confirm completion of monthly reconciliations (bank, advances, receivables, and payables).

Compliance and Internal Controls

• Implement and monitor internal controls in line with donor regulations, organizational policies, and local statutory requirements.
• Identify and address control gaps and document corrective actions, escalating significant issues to the Director of Finance and Administration.

Grants and Sub‑award Financial Oversight

• Review subrecipient financial reports, conduct spot checks and site visits, and ensure timely liquidation of advances.
• Provide financial capacity building support to subrecipients.

Cash Flow, Treasury, and Cost Efficiency

• Manage cash forecasting and liquidity planning.
• Review disbursements within approved delegation limits.

Audit Readiness and External Engagement

• Coordinate project, statutory, and donor audits.
• Prepare audit schedules, support audit fieldwork, and lead management responses.
• Track implementation of audit recommendations and liaise with banks, insurers, auditors, and regulators.
• Respond to Audit questions or clarification in collaboration with DFA.

People Leadership and Capacity Strengthening

• Supervise and mentor finance, grants, procurement, and administration staff.
• Strengthen staff and partner capacity in budgeting, compliance, and financial reporting.
• Promote a culture of accountability, professionalism, and continuous improvement.

Risk Management and Oversight

• Maintain and periodically update the finance and operations risk register.
• Conduct risk and cost efficiency analyses and support fraud prevention and detection measures.
• Escalate material risks and mitigation plans to the Director of Finance and Administration.

Systems, Data Quality, and Process Improvement

• Champion effective use of ERP/accounting and procurement systems (experience with GFAS, Costpoint, TESS or similar systems preferred).
• Ensure data integrity and proper documentation across Source to Pay, Procure to Pay, and Record to Report processes.
• Knowledge and proficiency in Microsoft products (i.e. Word, Excel, PowerPoint, etc.) and Power-Bi.
• Streamline workflows, standardize SOPs and templates, and track key performance indicators.

Applied Knowledge and Skills

• Strong knowledge of procurement, logistics, and administrative standards and practices.
• Working knowledge of organizational policies and procedures related to budgets, contracts, and grants.
• Excellent written and verbal communication skills.
• Strong analytical, critical thinking, and problem-solving abilities.
• Proven ability to influence, motivate, and negotiate to ensure compliance and achievement of organizational objectives.

Problem Solving & Impact:

• Works on problems of diverse scope that requires analysis and evaluation of identifiable factors.
• Exercises judgment with defined policies and procedures in selecting methods and techniques for obtaining solutions.
• Decisions generally affect specific functional areas with cost and failure to achieve short term goals of the company.

Education:

• ACCA or CPA full qualification and a graduate degree in finance, accounting, or related field.

Experience:

• A minimum of 8+ years finance management experience, managing donor-funded projects. (including 3+ years of line management experience).
• Strong knowledge of USAID financial management rules and regulations.
• Experience in finance, administration, procurement, HR, ICT, and project management.
• Experience in managing sub-awards and strong communication skills.
• Must be able to read, write and speak fluent English.
• Prior work in a non-governmental organization (NGO).

Typical Physical Demands:

• Typical office environment.
• Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
• Ability to sit and stand for extended periods of time.
• Ability to lift/move up to 5 lbs.

Technology to be Used:

• Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.

Travel Requirements:

Ability to travel domestically 10% - 25%

The expected hiring salary range for this role is UGX 150,000,000 - 200,000,000 for annual basic salary. When determining an offer amount, FHI 360 factors in multiple considerations, including but not limited to: relevant years of experience and education possessed by the applicant, internal equity, market pay, and budget.

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

FHI 360 will never ask you for your career site username or password, and we will never request money, goods or services during the application, recruitment or employment process. If you have questions or concerns about correspondence from us, please email CareerCenterSupport@fhi360.org.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

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