Job Summary

Provides employee and Senior People and Culture Manager support in several functional areas including recruitment, employee relations, benefits administration, and training & development. Processes various forms related to documenting human resources activities such as new employees, change-of-status, performance evaluations, benefits, terminations, etc.

The position will be based in Jakarta, Indonesia. Indonesian nationals are encouraged to apply.

Accountabilities

• Provide administrative support to the Senior People and Culture Manager and technical and program staff/team for HR function, such as recruitment arrangement, filing HR documents, training arrangement. Maintain a comprehensive electronic and paper filing system.
• Ensure all employee data in e-Dabu and HRIS is accurate.
• Assist the recruitment process for staff including interview arrangement and reference check process.
• Assist People and Culture with the preparation of routine and ad hoc project reports, such as weekly updates, BPJS reports, etc.
• Assist Senior People and Culture Manager with annual performance review record.
• Responsible for the end-to-end process for expatriate work permit.
• Responsible for tracking and maintaining employees’ employment agreement.
• Serves as back up for Senior People and Culture Manager.
• Perform other duties as assigned.

Education & Experience

• Bachelor’s degree or equivalent in psychology, law or any related field.
• CHRP is an advantage.
• At least 5 years’ relevant experience in Human Resources related field.
• Prior work experience on US Government programs or NGO environment is preferred.
• Must be well organized, self-starter with attention to detail.
• Proven high integrity and able to maintain confidentiality of employees’ data.
• Must have excellent communication skills and good command in both written and spoken Bahasa Indonesian. Good English skills desired.
• Ability to manage and complete numerous tasks with a high degree of organization and limited resources.
• Able to work independently and on a team.
• Ability to meet deadlines with strong attention to consistency, detail, and quality.
• Ability to travel within country if needed.

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

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FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

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