Project Description

The Meeting Targets and Maintaining Epidemic Control (EpiC) project is an eight-year (2019–2027) global health project funded by the U.S. Department of State (DoS) as part of the President’s Emergency Plan for AIDS Relief (PEPFAR). EpiC operates in approximately 50 countries, addressing key public health challenges such as HIV/AIDS, pandemic preparedness, and global health security.

In Ukraine, the project receives Global Health Security (GHS) funding to strengthen global, regional, and local public health systems, building on broad experience and existing capabilities that align with national GHS priorities and US Government goals. EpiC will support the national and regional public health institutions, health care facilities, the State Service of Ukraine on Food Safety and Consumer Protection’s research institutes and regional departments, academic institutions, as well as civil society organizations to strengthen GHS capacities in infection prevention and control (IPC), antimicrobial resistance (AMR), health emergency management (HEM), with a particular focus on the prevention, detection and response to infectious disease outbreaks of epidemic significance. All activities will be aligned with national regulations, guidelines and standards, as well as relevant international frameworks.

FHI 360 is seeking qualified candidates for an Associate Director, Finance to be based in Kyiv, Ukraine. This position is open to Ukrainian nationals who are residing in Ukraine or are willing to relocate to Ukraine. Professional proficiency in written and spoken Ukrainian is required.

Job Summary:

The Associate Director (AD), Finance, will be responsible for the overall financial management and administration of the EpiC project in Ukraine. The AD will ensure compliance with FHI 360, U.S. Government and Ukraine financial and accounting procedures, rules and regulations; will lead budget development, financial reporting, monitor program expenditures; and maintain financial filing systems. S/he will be responsible for sub-award management, monitoring and compliance and will provide capacity development to sub-recipients to strengthen their grant management systems and ensure strong management of sub-agreements as needed. The position will provide guidance, monitoring and supervision to the project team and other members of the finance and operations team, including procurement for goods and services, logistical support for local and international travel (including expense reports) for staff and consultants, contracts development and management and maintenance of office inventory. S/he will ensure that USG resources are appropriately directed to project priorities and are in line with project work plans. This position will also oversee administrative procedures for the project and ensure program actions are in compliance with USG and FHI 360 regulations including procurement, travel, human resources and other administrative policies. S/he will work closely with FHI 360 country, regional and HQ offices to monitor and ensure the financial health of the project and to prepare internal and external reports and deliverables.

Job Responsibilities

• Budget development and financial reporting, monitor program expenditures, and maintain financial filing systems.
• Conduct revenue forecasting and regular, accurate financial pipeline analyses and prepare monthly financial reports for internal analysis and tracking purposes, to be reviewed with the EpiC Ukraine Senior Management Team and EpiC HQ.
• Regularly review the status of project funds and prepares monthly cash requests
• As needed, oversee sub-award management, monitoring, and compliance with terms and conditions. Provide capacity development and technical support to sub-awardees to strengthen their grant management systems and ensure robust management of sub-agreements
• Review all payment requests and the appropriateness, accuracy, completeness, and proper coding of all expenditures according to FHI 360 policies.
• Work with Business Services at HQ to maintain legal status in the country (registration/renewals), meet statutory reporting requirements, and mitigate any legal risks (leases, contracts, etc.)
• Work closely with the FHI 360 Ukraine office to manage and mitigate identified financial risks.
• Develop EpiC Ukraine procurement plan and oversee proper procurement procedures for supplies and equipment, with support from enterprise services.
• Provide guidance, monitoring, and support to project team, including procurement of goods and services, logistical support for local and international travel (including expense reports) for staff and consultants, contracts development and management, and maintenance of office inventory.
• Assist in liaising with internal and external auditors to review project financial management
• Work closely with EpiC Project Director in Ukraine and Headquarters staff to monitor and ensure the project's financial health and to prepare internal and external reports and deliverables.
• Ensure that all office operational functions ("enterprise services") are effectively coordinated. This includes finance and accounting, travel, logistics, administrative support, human resources, contracts and grants (C&G), and ICT functions.
• Supervise and mentor a team supporting project finance and closely coordinate with procurement and grants teams to ensure alignment;
• Support EpiC Ukraine team in building and maintaining strong relationship with donors, partners, and other stakeholders.

Applied Knowledge & Skills:

• Comprehensive knowledge of concepts, practices, and procedures with accounting, financial controls and financial information systems.
• Excellent oral and written communication skills.
• Excellent and demonstrated organizational and presentation skills.
• Excellent and demonstrated project management skills.
• Ability to influence, motivates, and negotiates and work will with others.

Education and Skills & Experience:

• Bachelor's Degree in Accounting or Finance or related field or equivalent required.
• Certified Public Accountant (CPA) or any other relevant professional certification/qualification is a plus.
• At least eight years of accounting, operations, and financial management of large-scale, international development assistance programs. Previous experience managing financial and operations teams.
• Five years of relevant experience with financial analysis, financial reporting, cash flow analysis, budget development, and forecasting, preferably on international health projects;
• Demonstrated experience with USG cost principles, including PEPFAR regulations, GAAP accounting rules, and grants contract management; including prime award and subaward management
• Demonstrated experience and skills in developing and managing large budgets, in overseeing month-end close-out tasks, cash requests, labor, and shared cost allocation.
• Experience developing and/or implementing finance and accounting policies, procedures, and systems;
• Experience developing and/or implementing office administrative policies, procedures, and systems
• Excellent diplomacy skills and a proven ability to establish and maintain interpersonal and professional relationships with donors, counterparts, and representatives from other key stakeholders such as NGOs, CSOs, and the private sector.
• Familiarity with the Ukraine public health sector, non-governmental organizations (NGOs) and community-based organizations (CBOs) in Ukraine is highly desirable.
• Capable of working in both direct and matrixed reporting relationships as well as accomplishing goals under broad direction in an independent manner.
• Strong problem solving, organizational, multi-tasking, and time management skills, with the ability to work to tight deadlines.
• Successful experience supervising and coaching finance and operations staff and fostering a positive team environment.
• Articulate, professional and able to communicate in a clear, positive manner with clients and staff.
• Must be able to read, write and speak fluent English and Ukrainian.

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

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