Position:

Program Assistant (Bauchi)

Supervisor:

Senior Program Officer, Bauchi

Location:

Bauchi

Project Summary:

The Meeting Targets and Maintaining Epidemic Control (EpiC) project is a global health initiative funded by United States Department of State (DOS) for the period of 2019–2027. The project delivers high-quality technical support at the community, health facility, district, regional and national levels, and builds relationships with relevant partners working to address integrated health programs and global health security issues. Our ability to respond quickly to program, technical and procurement needs leverages on our deep bench of country-based clinical, program, and community experts. Initially focused on achieving and sustaining HIV epidemic control, EpiC was expanded during the COVID-19 pandemic to support countries in preparedness, response, and health system strengthening, including oxygen systems.

In Nigeria, EpiC is supporting the Federal Ministry of Health and Social Welfare (FMoH/SW) to strengthen the national Oxygen Ecosystem. Our contributions include optimizing pulse oximetry, expanding access to medical oxygen through LOX infrastructure, enhancing healthcare worker capacity on oxygen data management, and supporting the development of a national Quality Assurance and Compliance (QAQC) guideline for oxygen equipment.

The project received additional Global Health Security (GHS) funding to strengthen national, regional, and local public health systems, building on broad experience and existing capabilities that align with GHS priorities and National Action Plans for Health Security (NAPHS) and US Government goals to prevent, prepare for, respond to, and strengthen health systems for Emerging Infectious Diseases.

In addition, EpiC Nigeria has recently received funding to build a more effective, resilient, and responsive primary healthcare system that can respond and address the persistent and severe public-health challenges, especially in Maternal, Newborn, Child, and Adolescent health (MNCH), Malaria, and Nutrition.

Job Summary:

Under the supervision of the Senior Program Officer, the Program Assistant will provide administrative, logistical, and programmatic support to ensure the effective implementation of the MNCH/N project activities. The role will support day-to-day project operations, including coordination of meetings and field activities, documentation, reporting, and communication with internal teams and partners. The Project Assistant will contribute to timely delivery of project outputs by supporting planning, tracking, and organization of project tasks in line with organizational policies and donor requirements.

Key Responsibilities:

• Support the Senior Program Officer to maintain program monitoring checklists and budget tracking tools to effectively track deliverables and monitor the burn rate of project activities in line with the approved workplan.
• Assist with the collation, review, and timely submission of routine progress reports (weekly, bi-weekly, monthly, and quarterly) from sub-teams and partners.
• Maintain accurate and up-to-date project documentation by organizing files and managing a database of progress reports, meeting minutes, and internal and external correspondence.
• Support project implementation and coordination activities, including workplan development, activity scheduling, and tracking of deliverables and resource allocation.
• Assist in monitoring dashboards used to track budget pipelines, labor reports, and other project performance indicators for the EPiC MNCH/N project.
• Support the preparation of reports, proposals, presentations, and other program-related documentation for internal and external stakeholders.
• Coordinate meetings, including scheduling, logistics, note-taking, and follow-up communication with project teams and partners.
• Perform other duties as may be assigned by the Senior Program Officer.

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The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, skills, efforts, or working conditions associated with a job.

Knowledge, Skills and Attributes:

• Strong organizational and analytical skills, with keen attention to detail and the ability to manage multiple tasks simultaneously.
• Good written and verbal communication skills in English.
• Ability to work collaboratively and effectively within a diverse team environment.
• Strong interpersonal skills with the ability to build and maintain positive working relationships.
• Well-developed computer skills, including proficiency in standard office applications.
• Ability to plan, prioritize, and manage competing tasks under tight deadlines, both independently and as part of a team.
• Willingness and ability to travel up to 25% of the time as required by the role.

Qualifications and Requirements:

• Bachelor’s degree (BS/BA) in Public Health, Business Administration, Health Sciences, Behavioral Sciences, or a related field.
• 3 years of relevant experience supporting projects or programs in an international development, NGO, or donor-funded environment.
• Familiarity with U.S. Department of State (DOS)–funded programs and experience working with non-governmental organizations in Nigeria is an added advantage.
• Demonstrated success working in multicultural and multidisciplinary environments is required.

• Prior experience must clearly demonstrate the knowledge, skills, and competencies outlined above.

Typical Physical Demands:

Typical office environment.

Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.

Ability to sit and stand for extended periods of time. Ability to lift/move up to 5 lbs.

Technology to be Used:

Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.

Travel Requirements:

25% - 35%

Safeguarding:

FHI 360 is committed to providing a safe environment for all employees, beneficiaries and anyone contracted by FHI 360. This Includes taking measures to protecting vulnerable people from Sexual Exploitation and Abuse (SEA) by either FHI 360 employees or associated personnel. FHI 360 abides by child safeguarding principles. FHI 360’s Safeguarding Policies apply and flow out to all FHI 360 staff, board members, volunteers, and partner staff (subcontractors, consultants, vendors, and sub-recipients), regardless of the funding mechanism or amount of contract, agreement, or purchase order.