Finance & Operations Assistant
FHI 360
Job Summary:
Position Title: Finance and Operations Assistant
Reports To: Finance Manager
Location: Lusaka
About FHI 360
FHI 360 is a nonprofit human development organization dedicated to improving lives in a long - lasting way by advancing integrated, locally driven solutions. Our staff includes experts in health, public health threats, education, nutrition, environment, economic development, civil society, gender, youth, research, technology, communication, and social marketing - creating a unique mix of capabilities to address today’s interrelated development challenges. FHI 360 serves more than 50 countries including Zambia and all U.S. states and territories We are currently seeking qualified candidates to fill the position of: Finance and operations Assistant to be based in Lusaka Zambia.
Basic function
Under the direction of the Finance Manager, the Finance and Operations Assistant’s primary role will support the Finance and Administrative team with financial services to ensure high quality, accuracy and consistency in offering an effective support in service delivery to the STRengthening Infectious Disease DEtection Systems (STRIDES) project Zambia
Duties and responsibilities
- Receive and review daily payment requests from service providers and staff members.
- Ensure payments tracker is updated with all payment request submissions.
- Work with service providers to address and resolve queries related to submitted invoices.
- Capture invoices ready for payment on the accounting system.
- Prepare and send remittance advice to service providers.
- Maintain physical inventory listings as per established FHI 360 standards, which include inventory listings and reconciliation to the General ledger.
- Perform accurate and timely reconciliations of advances (including travel, workshop advances, other receivables and prepaid accounts).
- Assist with routine procurement requests and purchase order administrative processes.
- Prepare bank reconciliations statements on a monthly basis.
- Review petty cash reconciliations on a monthly basis and conduct spontaneous petty cash spot checks
- Review of travel expense reports
- Perform other related duties as required.
Qualifications and requirements
- Diploma in accounting, finance and business administration or its recognized equivalent CIMA, ACCA, NATECH (certified by ZAQUA).
- Registered with ZICA
- Prior experience in a non-governmental organization (NGO), and USG funding is preferred.
- Minimum of 3 years of accounting or finance experience
- Self-directed, self-motivated, with excellent attention to detail.
- Strong organizational and excellent time management skills.
- Excellent interpersonal skills and a strong team player with proven communication, diplomacy, and problem-solving skills.
- Ability to communicate well with all levels of staff, internal management as well as clients.
- Strong writing skills and ability to produce documents and reports primarily in English.
- High proficiency in Microsoft Office Applications (Word, Excel, PowerPoint).
Typical Physical Demands:
- Typical office environment.
- Ability to spend long hours looking at a computer screen and doing repetitive work on a keyboard.
- Ability to sit and stand for extended periods of time.
- Ability to lift/move up to 5 lbs.
Technology to be Used:
- Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.
Travel Requirements:
- Ability to travel 10% - 25%
The last day of receiving applications is 11 February 2026.
This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.
Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.
FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.
FHI 360 will never ask you for your career site username or password, and we will never request money, goods or services during the application, recruitment or employment process. If you have questions or concerns about correspondence from us, please email CareerCenterSupport@fhi360.org.
FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.
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