ABOUT FHI 360:

FHI 360 is a nonprofit organization that mobilizes research, resources and relationships so that people everywhere can access the opportunities they need to lead full, healthy lives. Our staff of more than 2,000 experts work in over 50 countries around the world.

PROJECT OVERVIEW:

The Meeting Targets and Maintaining Epidemic Control (EpiC) project is a global health initiative funded by the U.S. Department of State, running from 2019 to 2027. In the Philippines, EpiC has two workplans each with its own technical scope and budget, one focused on achieving HIV epidemic control and one focused on strengthening global health security (GHS). The role outlined in this job description supports EpiC’s GHS workplan.

EpiC’s GHS workplan aims to strengthen national, subnational, and local capacities for the prevention, detection, and response to public health emergencies, including pandemic preparedness. Support is delivered across multiple technical areas, including Zoonotic Diseases, Biosafety and Biosecurity, National Laboratory Systems, Surveillance, Public Health Emergency Management, Infection Prevention and Control (IPC), and Evidence-Based Public Health Messaging. All activities and sub-activities under each technical area are aligned with and informed by national priorities and strategies, including the National Action Plan for Health Security (2025–2030), the National Framework of the Philippine Health Laboratory System (PHLS), and the National Laboratory Strategic Plan (NLSP) 2025–2030.

JOB SUMMARY:

The Finance Officer will report to the Senior Finance & Admin Officer. S/he will perform variety of finance support to the project. Duties include, but not limited to, financial transaction processing and recording, travel and administrative documents reviews, maintenance of finance files, support in monitoring and reporting requirements. Ensures financial and activity record keeping are compliant with FHI360 policies and procedures, as well as U.S. Department of State rules and regulations.

KEY RESPONSIBILITIES:

• Conduct pre-audits on vouchers, invoices, travel expenses report and all supporting documents for all payments related to activities funded in Philippines. Verify proper account codes have been recorded and ensure finance files and documents are complete, secured and stamped, as needed.

• Perform/review reconciliations with respect to bank, balance sheet, staff, vendors, inventory, etc. Monitors advances issued to employees, consultants, and 3rd parties by ensuring that liquidation reports are submitted within 21 days post activities

• Assist in communicating with the bank on all issues related to the project, including bank account balances, check book requests, bank statements, etc.

• Assist Senior Finance & Admin Officer during audits ensuring that schedules provided are according to the agreed format of the team

• Review and perform spot checks and reconciliation for petty cash per FHI 360 and donor requirements.

• Review and process payment requests (vendors, consultants, staff reimbursement, payroll) and journal entries (liquidation) to ensure documentation and process are in line with FHI 360 cost principles requirements.

• Review accounting transactions to ensure costs are charged to correct codes before releasing them to the accounting system

• Review vendor selection analyses and ensures adherence to procurement requirements. Track all PO items received in DPA and Non-PO items received in Finance mailbox for payment processing ensuring items are processed within the established lead time by the finance department.

• Ensure timely process and payments to all statutory payments as per law of the land and FHI 360 policies and procedures and provide payment advice to suppliers and certificate of withholding tax (BIR 2307)

• When needed, support in conducting pre-award reviews and site visit reviews for qualifying recipients/ implementing partners as deemed appropriate in accordance with established FHI 360 procedures

• Perform other appropriate duties and responsibilities as assigned

WORKING CONDITIONS AND TRAVEL REQUIREMENTS:

• Usual office working conditions

• Ability to travel domestically at least 25%

MINIMUM REQUIREMENTS:

• Good analytical, numerical, critical thinking, and problem-solving skills

• Proven proactive skills in identifying cost savings, cost avoidance, and efficiency opportunities

• Familiarity with or knowledge of U.S. Department of State funded projects and grants management policies and procedures

• Ability to interpret financial and other quantitative information and reports

• Knowledgeable in Philippine taxation, national and local government business regulations and statutory requirements

• Ability to manage tight deadlines and deliver high volumes of work with minimal supervision

• Ability to work collaboratively, productively, and sensitively within a multidiscipline, multicultural and multigender environment

• High degree of proficiency in written and spoken English communication

• Well-developed computer skills

• Budget development and general ledger skills

• Knowledge of generally accepted accounting, budgeting, and fiscal control theory, and practices

• Ability to handle complex and confidential information with discretion

EDUCATION/EXPERIENCE:

• Bachelor’s degree in Accounting with 3-5 relevant experience. CPA, ACA, or any other relevant professional qualification is desirable

• Minimum of 2 years’ experience in financial management and reporting

• 1-2 years working experience in grants management

• Articulate, professional, and able to communicate in a clear, positive manner with clients and staff

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

FHI 360 will never ask you for your career site username or password, and we will never request money, goods or services during the application, recruitment or employment process. If you have questions or concerns about correspondence from us, please email CareerCenterSupport@fhi360.org.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

Please click here to continue searching FHI 360's Career Portal.