ABOUT FHI 360:

FHI 360 is a nonprofit organization that mobilizes research, resources and relationships so that people everywhere can access the opportunities they need to lead full, healthy lives. Our staff of more than 2,000 experts work in over 50 countries around the world.

PROJECT OVERVIEW:

The Meeting Targets and Maintaining Epidemic Control (EpiC) project is a global health initiative funded by the U.S. Department of State, running from 2019 to 2027. In the Philippines, EpiC has two workplans each with its own technical scope and budget, one focused on achieving HIV epidemic control and one focused on strengthening global health security (GHS). The role outlined in this job description supports EpiC’s GHS workplan.

EpiC’s GHS workplan aims to strengthen national, subnational, and local capacities for the prevention, detection, and response to public health emergencies, including pandemic preparedness. Support is delivered across multiple technical areas, including Zoonotic Diseases, Biosafety and Biosecurity, National Laboratory Systems, Surveillance, Public Health Emergency Management, Infection Prevention and Control (IPC), and Evidence-Based Public Health Messaging. All activities and sub-activities under each technical area are aligned with and informed by national priorities and strategies, including the National Action Plan for Health Security (2025–2030), the National Framework of the Philippine Health Laboratory System (PHLS), and the National Laboratory Strategic Plan (NLSP) 2025–2030.

JOB SUMMARY:

The Senior Finance & Admin Officer will support the Finance & Grants Manager oversee and coordinate EPIC Projects’ compliance with statutory financial reporting requirements, financial/admin operations, including financial reporting, budget/pipeline preparation, monitoring and linkage support of the project program & technical activities with finance and Country Office operations/administration teams, to ensure the fiscal well-being of the Project. Provides financial management and guidance, conducts analyses of financial data, provides budget analyses for project funds, and reviews and prepares required reports for project management and funding donors to ensure compliance with the donor's requirements. Proactively guides and supports financial success by providing high level analytical expertise, support implementation of project strategies and developing strong internal & external customer relationships. Reports to the Finance & Grants Manager and supervises assigned Finance staff.

KEY RESPONSIBILITIES:

General Finance

• Lead support on all aspects of financial recording & management for the EpiC project.

• Lead support on the month-end closing reports and preparation of project budget and monthly pipeline updates

• Lead support and coordination to ensure compliance with statutory financial reporting requirements

• Monitors program/activity expenditures against budget within the EpiC project. Prepare, review and analyze monthly financial reports regarding program/activity budgets, actual and forecasts

• Interprets, analyzes, and/or evaluates data, ensures compliance with applicable state and federal statutes, and uses Generally Accepted Accounting Procedures (GAAP)

• Supervises assigned Finance Officer and/or Assistant on day-to-day work and activities in supporting program and technical activities

• Building staff capacities and trainings staff in financial policies and procedures

• Coordinates with FHI/APRO and HQ auditors on program, financial, operational, and other reviews; and ensures that findings and recommendations of auditors are followed up and implemented

• Coordinates with APRO in information sharing, provides required financial reports and serves as a point person for communicating in resolving financial issues

• Provides recommendations, consult with Finance Manager and Project Management on the project’s financials and compliances

Administration/Operational Linkage

• Works closely with Country office units to ensure project activities and expenditures are captured in the project financial records/reports on a timely basis

• Monitors project activities and prepare periodic e.g., monthly reports on open items for coordination and status review with project team and concerned Country Office unit and/or staff

• Maintains effective working relationships with the HQ/APRO Regional backstops, Program, Finance, People and Culture, and Operations/Administration teams and staff

Grants

• Supports Program/Technical Lead for subawards in the conduct pre-award reviews for implementing partners for qualifying recipients as deemed appropriate in accordance with established FHI 360 procedures.

• Reviews of sub-awardees’ proposed budgets and provide capacity building technical assistance to sub-awardee staff

• Reviews Sub-awardee cash advance requests, invoice billings, monthly financial reports & conduct scheduled financial review visits

• Updating of subaward monitoring systems and recording of subaward transactions

• Performs other appropriate duties and responsibilities as assigned

WORKING CONDITIONS AND TRAVEL REQUIREMENTS:

• Usual office working conditions

• Ability to travel domestically at least 25%

MINIMUM REQUIREMENTS:

• Relevant software skills/use of MS Office

• Prior experience working with international NGOs and government organizations an advantage

• Good analytical, numerical, and problem-solving skills

• Proven proactive skills in identifying cost savings, cost avoidance and efficiency opportunities

• Ability to develop effective work plan and priorities to meet business objectives

• Familiarity with or knowledge of U.S. Department of State funded projects and grants management policies and procedures

EDUCATION/EXPERIENCE:

• Bachelor or master’s degree in Accounting or Finance with at least 5 years of related experience that must reflect the knowledge, skills and abilities listed above.

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

FHI 360 will never ask you for your career site username or password, and we will never request money, goods or services during the application, recruitment or employment process. If you have questions or concerns about correspondence from us, please email CareerCenterSupport@fhi360.org.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

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