Position: Communication and Documentation Specialist

The Communication and Documentation Specialist will work across technical portfolios including HIV, maternal, newborn, and child health (MNCH), nutrition, and global health security to ensure the project is well organized, documented, and communicated to internal and external stakeholders. The Specialist will be responsible for overseeing the project’s branding and marking, development of visual media and written materials, and the coordination of project reporting efforts.

KEY RESPONSIBILITIES

• Ensure project products align with EpiC, other projects’, funders’, and FHI 360’s branding and marking requirements including the accurate and collaborative use of logos.
• Liaise with government stakeholders at the national and subnational level, local implementing partners (IPs), as well as FHI 360 technical focal points in the Nepal office, in the Asia Region, and at headquarters.
• Work with partners to ensure they understand branding and marking requirements.
• Research, write, and edit a broad range of communications including project reports, blogs, meeting notes and summaries, presentations, etc.
• Support the promotion of communication outreach events alongside technical staff and IPs.
• Oversee the preparation and execution of events for high-level Government of Nepal and funders including United States Government (USG) stakeholders in Kathmandu and in project sites.
• Coordinate conferences and workshops.
• Ensure that project documents are available and well-organized on SharePoint.
• Document project events via photos, videos, meeting notes, etc.
• Identify and source vendors to support communication-related activities.
• Liaise with FHI 360 headquarters and regional experts to ensure timely high-quality inputs.
• Provide support to IPs in the thorough completion of all reports and documentation requirements.
• Contribute to the preparation of program reports, monthly updates, other necessary technical and programmatic documents and documentation of successes, lessons learned, and good practice.
• Analyze program data to identify potential areas for quality and program improvement.
• Perform other relevant duties assigned by supervisor, technical directors, and the Country Representative.

REQUIREMENTS

• Master’s degree in communications, public health, medicine, social science, or behavioral science with three to five years of experience or bachelor’s degree with five years of experience in the above-mentioned field. Ability to initiate and implement activities with minimal supervision and manage high volume workflows with multiple tasks across several programmatic areas.
• Experience supporting communications in public health programming, ideally in HIV, MNCH, nutrition, and/or GHS.
• Experience establishing and maintaining positive working relationships and partnerships with consortium partners and major stakeholders.
• Familiarity with USG branding and marking requirements is an advantage.
• Proactive in managing multiple tasks, working in the virtual work environment, and flexible, adaptive and open to managing time as needed for and demanded by the project and for working with different teams in different time zones as needed.
• Experience running events for high-level stakeholders and large-scale workshops and conferences.
• Ability to create professional documents using Microsoft Office tools that are well-written, visually interesting, and aligned with style and formatting guidelines.
• Excellent interpersonal, organizational, communication, coordination and collaboration, team building and management, and problem-solving skills.
• Experience using Microsoft Office communication tools (Teams, Outlook, SharePoint, etc.) for knowledge management activities.
• Excellent interpersonal, organizational, communication, team building and management, and problem-solving skills.
• Ability to travel 20-30% outside Kathmandu.
• Excellent oral and written English and Nepali including documentation skills.

Applications are limited to Nepali citizens who meet the eligibility criteria.

Final deadline for application is January 29, 2026.

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

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