Senior Grants Officer
FHI 360
Project Description
Meeting Targets and Maintaining Epidemic Control (EpiC), a global project funded by the U.S Government and the U.S. President’s Emergency Plan for AIDS Relief (PEPFAR), that provides strategic technical assistance and direct service delivery to achieve HIV epidemic control among all at-risk populations; strengthen global health security (GHS), including outbreak response; expand improve maternal, newborn, and child health (MNCH), address malaria, improve nutrition; and promote health systems strengthening (HSS) including supply chain management. In Haiti, EpiC implements HIV, MNCH and nutrition activities, working closely with the Ministry of Public Health and Population (MSPP)
Job description
The Senior Grants Officer will support the management of MNCH and nutrition activities subawardees. S/he will be in routine contact with the EpiC subawardees in the country, conducting compliance site visits and providing ongoing support for financial and management systems setup and strengthening to develop subawardee capacity. He/she will ensure that all functions under the EpiC subawardees are conducted in an efficient manner and in compliance with DOS and FHI360 policies, procedures and regulations and will be in routine contact with subawardees. The position requires close collaboration with other operations staff within EpiC and the FHI 360 Haiti country office to ensure application of FHI 360 and DOS regulations, policies and practices.
The position will be based in Petion-Ville, Haiti and work out of the FHI 360 Country office. Preference is for Haitian national candidates.
Accountabilities
Support the evaluation and selection of subrecipients, including budget analysis, cost negotiation, and preparation of required documentation.
Review subaward agreements and modifications to ensure full compliance with DOS regulations and FHI 360 internal policies and procedures.
Oversee the implementation, monitoring, and amendment of subawards throughout the project lifecycle to ensure alignment with program goals and regulatory requirements
Conduct financial and operational Pre-Award Assessments (PATs) and establish Special Award Conditions (SACs) based on identified risks and capacity assessments
Provide targeted technical assistance to subrecipients to enhance their compliance with DOS and FHI 360 financial, administrative, and operational policies.
Design and deliver training sessions on grant management, budgeting, cost allowability, financial reporting, and donor compliance requirements.
Develop and maintain subaward monitoring plans and performance tracking tools to ensure structured and risk-based oversight of all subrecipients.
Monitor subrecipient performance and compliance through regular desk reviews, financial and programmatic report assessments, and issue tracking.
Establish and manage oversight mechanisms for second-tier subawards issued by primary subrecipients, including:
Ensuring transparent, competitive, and compliant selection processes for second-tier subrecipients.
Reviewing second-tier subaward agreements, budgets, scopes of work, and risk mitigation measures.
Assessing the capacity of primary subrecipients to effectively manage and monitor their downstream partners.
Providing direct technical support or tailored training to second-tier subrecipients when gaps are identified.
Conduct site visits (in-person or virtual) and desk reviews to validate budget alignment, cost allowability, and implementation progress.
Review and approve subrecipient cash advance requests and invoices, verifying that expenditures are reasonable, adequately documented, and compliant with subaward terms.
Ensure that all financial submissions are reconciled against approved budgets, and that expenditures meet allowability, allocability, and reasonableness standards under DOS regulations.
Maintain current and accurate subaward trackers and ensure internal systems (e.g., SAT) are updated regularly to reflect real-time data and documentation status.
Prepare monthly reports summarizing subaward compliance, financial performance, identified risks, and status of corrective actions.
Lead the subaward closeout process, ensuring that all financial, administrative, and programmatic records are complete, compliant, and audit-ready.
Maintain communication, regularly follow up, and coaching recipients to ensure good implementation of activities in accordance with management principles.
Perform any other duties and responsibilities as assigned
Applied Knowledge & Skills
Strong understanding of DOS rules and regulations, including 2 CFR 200, and experience applying them to subaward management.
Proven experience managing subaward portfolios with local Haitian partners, including award negotiation, implementation monitoring, and closeout.
Solid financial management skills, including budget development and review, financial report validation, and budget realignments.
Experience conducting pre-award assessments, developing risk mitigation plans, and delivering capacity-building support to subrecipients.
Analytical and problem-solving skills with the ability to interpret financial and quantitative data.
Strong relationship management and communication skills for engaging stakeholders and partners.
Familiarity with the Haiti public health sector, NGOs, and CBOs is highly desirable.
Cultural sensitivity and strong understanding of the needs of vulnerable populations.
Proficiency in Microsoft Office applications (Word, Excel, PowerPoint) and digital document management tools.
Strong writing, documentation, and attention-to-detail skills.
Ability to manage multiple priorities, meet tight deadlines, and deliver high-quality results with minimal supervision.
Education and Experience
Bachelor’s degree in business administration or related field with 7–9 years of relevant experience, or a Master’s degree in a similar field with 5–7 years of relevant experience.
Demonstrated experience with DOS-funded projects and subaward management processes.
Proven ability to design and deliver training and technical support on grants management.
Other Requirements
Ability to travel within Haiti and internationally as needed.
Fluency in French and Haitian Creole required; advanced English preferred.
This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.
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