Finance Officer
FHI 360
Project Description
Meeting Targets and Maintaining Epidemic Control (EpiC), a global project funded by the U.S Government and the U.S. President’s Emergency Plan for AIDS Relief (PEPFAR), that provides strategic technical assistance and direct service delivery to achieve HIV epidemic control among all at-risk populations; strengthen global health security (GHS), including outbreak response; expand improve maternal, newborn, and child health (MNCH), address malaria, improve nutrition; and promote health systems strengthening (HSS) including supply chain management. In Haiti, EpiC implements HIV, MNCH and nutrition activities, working closely with the Ministry of Public Health and Population (MSPP)
Job Description
The Finance Officer will support the MNCH and nutrition activities in Haiti under the Associate Director (AD) for Finance & Operations supervision in all financial management, administration and other operational functions of the project. They will provide support in areas of financial management, accounting and record keeping within the project and ensure that all functions under the implementing partners are conducted in an efficient manner and in compliance with USG and FHI 360 policies, procedures and regulations. The position requires close collaboration with other operations staff within EpiC and the FHI 360 Haiti country office to ensure application of FHI 360 and USG regulations, policies and practices.
The position will be based in FHI 360’s office in Haiti, Petion-ville. Preference is for Haitian national candidates.
Accountabilities
Prepare and review activities budgets, pipeline reports, and budget for compliance with DOS/EpiC and FHI 360 standards.
Prepare monthly financial pipeline and other reports for submission in accordance with EpiC directives.
Support the timely closure and submission of monthly financial and accounting reports and any other specifically required financial reports, such as quarterly pipelines to HQ
Perform/review reconciliations with respect to bank, balance sheet, vendors, inventory etc.
Support the development of national and regional-level budgets for programming activities, working closely with finance and program staff in the regions.
Assist in the development of sub-awardee budgets and provide capacity-building technical assistance to sub-awardee staff.
Assist grant staff to correctly interpret and apply FHI 360, DOS, and EpiC policies, systems, and regulations related to finance and budget management.
Review sub-awardee monthly financial reports and conduct scheduled financial review visits.
Assist in communicating with the bank on all issues related to the project, including bank account balances, check book requests, bank statements etc.
Conduct pre-award reviews for implementing partners for qualifying recipients as deemed appropriate in accordance with established FHI 360 procedures.
Coordinate with the Associate Director, Finance & Operations for audits and assist in ensuring that the audit recommendations are effectively implemented.
Review and perform spot checks and reconciliation for petty cash per FHI 360 and client requirements
Support procurement for project, including reviewing vendor selection analyses from and ensure adherence to procurement requirements
Review payments to ensure documentation and process are in line with FHI 360 cost principal requirements
Review accounting transactions to ensure costs are charged to correct codes before releasing them to the accounting system
Ensure timely process and payments to all statutory payments as per law of the land and FHI 360 policies and procedures
Applied Knowledge & Skills
Strong understanding of financial management, reporting, and grants management for DOS-funded programs.
Excellent analytical, numerical, and problem-solving skills.
Proven ability to identify cost savings and efficiency improvements.
Experience developing budgets, pipelines, and financial projections.
Familiarity with DOS and FHI 360 financial systems, regulations, and compliance requirements.
Strong interpersonal and communication skills with the ability to collaborate effectively with diverse teams.
Knowledge of the Haitian public health sector, NGOs, and community-based organizations is highly desirable.
Proficiency in Microsoft Office applications (Word, Excel, PowerPoint) and accounting systems.
Strong organizational and time management skills with the ability to meet tight deadlines and deliver high-quality outputs.
Cultural sensitivity and understanding of the needs of vulnerable populations.
Education and Experience
Bachelor’s degree in Finance, Accounting, or Business Administration with at least 8 years of relevant experience; or a Master’s degree in a related field with a minimum of 6 years of experience.
CPA, ACA, or other professional accounting certification is desirable.
Demonstrated experience with DOS-funded projects and familiarity with international NGO financial systems and processes.
Experience supporting or overseeing subaward management and financial capacity-building initiatives.
Other Requirements
Ability to travel within Haiti and internationally as needed.
Fluency in French and Haitian Creole required; advanced English preferred.
This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.
Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.
FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.
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