Job Summary:

The Business Official (BO) is one of the key positions of a potential Global Health Security project in Ghana. Reporting to the Country Project Director and working closely with the project’s team, the BO will provide leadership in comprehensive management of business support and compliance functions of Ghana project. The BO is responsible for tracking and monitoring the overall financial and administrative status of the project and ensuring that funds expended are compliant with FHI 360 policies and U.S. Government (USG) regulations and policies. Provides leadership and guidance for compliance with Generally Accepted Accounting Procedures (GAAP), GAS (Government Auditing Standards), Cost Accounting Standards (CAS) and Federal Acquisition Regulations (FAR). Develops financial risk management and control strategies; reviews and approve recommendations for financial planning and control, provides relevant fiscal information to executive management team; develops and manages financial analysis models; develops and implements effective and efficient business processes and procedures; develops and manages internal financial audits; develops formal reporting system to communicate results of audit activities to management and regulatory compliance agencies. Manages the activities of the finance staff and selects, develops and evaluates personnel to ensure the efficient operation of the function.

This position is based in Ghana and reports to the country Project Director. The position is pending on the award of the project to FHI 360 and availability of funds.

Accountabilities:

• Works with team leadership to align budgets to goals and strategy and to oversee project operations including human resources, logistics, procurement and accounting/finance
• Creates and maintains up-to-date financial tracking system
• Liaises with the donor program management team, vendors and other service providers
• Reviews staff expense reports and supporting documentation and after approval arrange prompt payment
• Maintains proper documentation for all office and project expenditures
• In consultation with the project director, coordinates monthly requests of funds, based on budget and cash flow projections, to ensure that the program has all the necessary funds for the operations
• Reviews purchase orders and required supporting documentation and consult with the team leader for approval, prior to issuance of the purchase orders within agreed-upon thresholds
• Creates and submits monthly financial reports and creates regular financial tracking reports to monitor project spend against the approved budget
• Maintains office records as needed, and designs and implements office financial policies, standards, and procedures in line with FHI 360 policies and the USG
• Communicates lessons learned and expands knowledge and proper implementation of financial, compliance, contractual, and administrative policies and procedures.
• Facilitates interaction and cooperation between internal stakeholders.
• Provides inputs to the preparation of project budgets
• Monitors the LOE of different project staff to ensure proper charging to the relevant activity code
• Provides human resources support to project staff and ensures that all HR policies of FHI 360 and the local HR manual are adhered to local labor laws, FHI360 and funders policies and regulations
• Performs other duties as assigned.

Applied Knowledge & Skills:

• Comprehensive knowledge of theories, concepts and practices with project management, process development and execution.
• Excellent and demonstrated project management skills.
• Excellent oral and written communication skills and Strong influencing and negotiation skills.
• Strong consultative skills, critical thinking and problem-solving skills to plan, organize and manage resources for successful completion of projects
• Ability to motivate, influences, and collaborates with others.
• Ability to build positive local working relationships with international donors, government officials, local communities and relevant UN agencies.

Problem Solving & Impact:

• Decisions and actions have a significant impact on management and division operations.
• Problems encountered are complex and highly varied.
• Exercises judgment to meet business strategies and develops objectives that align with organizational goals.
• Strong analytical and problem-solving capabilities.

Supervision Given/Received:

• Sets goals and budgets for projects and leads department in achieving strategic goals.
• Leads coordination of resources for ongoing projects across business units and addresses/resolves project issues.

Education:

• Bachelor’s degree or its international equivalent in Finance Administration or similar field

Experience:

• Minimum 8 years of professional experience providing accounting and financial management services (including 3+ years of line management experience)

• Demonstrable understanding of accounting procedures
• Familiar with USG rules and regulations, and experience in a similar position on a USG-funded project preferred; CDC experience is a plus
• Proficient in MS Office (Word, Excel, and Outlook)
• Fluency in written and spoken English. knowledge of local language/s of Ghana is preferred
• Applicants must have the legal authorization to work in Ghana
• Locals are encouraged to apply

Typical Physical Demands:

• Typical office environment.
• Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
• Ability to sit and stand for extended periods of time.
• Ability to lift/move up to 5 lbs.

Technology to be Used:

• Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.

Travel Requirements:

• `10-15%

Disclaimer: Note the Compensation Band that appears on the job description is associated with those jobs assigned to the US Salary Structure and employees that are paid from US payroll.

The Compensation Band for all national local employees aligns to the Compensation Structure based on the Country location of the job.

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

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