Job Summary:

The incumbent of this position is responsible to; review IA’s SFRs and processing the reimbursement on regular basis, monitoring of financial systems of IAs, providing onsite capacity building trainings, ensuring that all disbursements/reimbursements are made in compliance with applicable rules and regulations of funder as well as FHI 360, assisting FM in reviewing travel advances, expense reports, assist in arrangement and follow up of audits for the CO/IAs; provide support in preparation of payroll, cash flows, day to day accounting. Assist in preparation of fiscal year/operational budgets and accessing report manager regularly to prepare program budgets’ burn rate and assist FM in preparing financial reporting for APRO/HHQ.

DUTIES AND RESPONSIBILITIES

• Review all SFRs received from IAs and process for approval and disbursement.
• Conduct pre-award reviews, assists Program staff with the development of Implementing Agencies’ budget, assists with trainings of IAs finance staff, conduct monitoring field visits and completing the F&A Review checklist and follows up any issues identified in SFR review.
• Prepare timely travel advances and reviews travel claims to ensure correctness and compliance with travel authorization and regulations prior to payment.
• Follow up with Travelers for the settlement of their travel advances within an ideal time lines as stated in FHI 360 Travel Policy.
• Ensure timely payment to the vendors.
• Assist FM in preparation of monthly Labor and Shared Cost Allocation and Balance Sheet balances reconciliations including travel advances movement, deposits etc for HQ.
• Assist FM in overall financial accounting functions, and directly involve in the flow of source documents into compiling transaction and preparing financial reports.
• Provide back up support in preparation and processing the cash flow with close consultation with FM and the program staff.
• Prepare and submit GST report to IRC and follow-up to ensure timely refund.
• Undertake pre-audit on each voucher, invoice and all supporting documents for all procurement and services to verify correctness and completeness.
• Provide back up support in preparing the draft payrolls and other benefits for local staff, and arrange personal income tax for both local and expatriate staff as needed
• In coordination with the FHI 360 PNG CO management tram assists the FM prepare the CO fiscal year budget.
• Prepares pipeline analysis/burn rates for CO expenses for FM for review, which will provide management with information required to monitor, evaluate and making executive decisions.
• Prepare and maintain financial document/filing system.
• Assist to Admin team in updating Inventory list purchased under all awards.
• Provide back up support to Associate Finance/Finance Assistant in maintaining and controlling the use of petty cash and preparing the timely replenishments.
• Performs other relevant duties as assigned by Finance Manager, Associate Director of Operation and the Country Representative.

KNOWLEDGE, SKILLS AND ABILITIES:

• Proven ability to maintain accurate and complete financial and accounting records
• Proven record in financial management, ability to manage budgets, administer financial matters and help with arrangements of sub-contracts/sub-agreements/sub-awards.
• Ability to understand, interpret, apply and make sound, independent judgments within established regulations and procedures.
• Proven ability to train and monitor implementing agencies’ supported by FHI 360.
• Good communication skills in both spoken and written English.
• Proficiency in computer software particularly MS Word, Excel and Access.
• Good team player.

MINIMUM RECRUITMENT STANDARDS:

• Bachelor’s degree in commerce/business related subject with at least 3 years of progressively responsible experience in financial management.
• Preferably Membership of CPAPNG.
• Prior experience working with International NGOs, UN Agencies and Donor funded programs are highly regarded.

LOCATION OF EMPLOYMENT:

The employee will be based in Port Moresby, Country Office

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

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FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

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