Program Assistant
FHI 360
Title: Program Assistant
Location: FHI 360 Office, Takum, Taraba State
Supervisor: Project Coordinator
Basic Function:
The Program Assistant will work with Project Coordinator to provide operational support for FHI 360 BPRM project. S/He will support planning, tracking implementation and budget for program and project and platform operations with support from the Project Coordinator.
Duties and responsibilities:
- Assist Project Coordinator maintain program monitoring checklists and budget tracking tools to effectively supervise deliverables and burn rate of project activities based on approved workplan.
- Assist with collation and submission of routine (weekly, bi-weekly, monthly and quarterly) progress reports from sub teams.
- Facilitate filing of accurate documentation and maintain a database of all progress reports, internal and external meetings etc.
- Assist the Project Coordinator to tracking project implementation and coordination, including work plan development, activity scheduling, and resource allocation.
- Assist in monitoring dashboards for tracking budget pipeline and labour report of the BPRM project.
- Assist in the preparation of reports, proposals, and other program-related documentation for internal and external stakeholders.
- Support with meeting coordination, note taking, communication with teams.
Skills, and abilities:
- Good organizational and analytical skills, with attention to detail and ability to manage multiple tasks simultaneously.
- Good written and verbal communication skills in English and any other Nigeria language
- Ability to work collaboratively within a diverse team.
- Strong interpersonal skills.
- Well-developed computer skills
Qualifications and Requirements:
- BA/BSc degree in a relevant field such as, Business Administration, International development, social sciences, or a related discipline with 1 – 3 years of relevant experience with international development or humanitarian program.
- Good analytical, numerical and problem-solving skills.
- Proficiency in Microsoft Office applications such as MS Word, Excel, PowerPoint
- Work independently with initiative to manage high volume workflow.
- Must exhibit high levels of professionalism, integrity and ethical values at all times.
- Demonstrated success in multicultural environments is required.
Safeguarding:
FHI 360 is committed to provide a safe environment for all employees, beneficiaries and anyone contracted by FHI 360. This Includes taking measures to protecting vulnerable people from Sexual Exploitation and Abuse (SEA) by either FHI 360 employees or associated personnel. FHI 360 abides by child safeguarding principles. FHI 360’s Safeguarding Policies apply and flow out to all FHI 360 staff, board members, volunteers, and partner staff (subcontractors, consultants, vendors, and sub-recipients), regardless of the funding mechanism or amount of contract, agreement, or purchase order.
This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.
Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.
FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.
FHI 360 will never ask you for your career site username or password, and we will never request money, goods or services during the application, recruitment or employment process. If you have questions or concerns about correspondence from us, please email CareerCenterSupport@fhi360.org.
FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.
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