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Workforce Project Manager

FHI 360

FHI 360

Multiple locations
Posted on Tuesday, July 9, 2024

The National Institute for Work and Learning (NIWL) – housed within FHI 360’s US Programs Unit – is improving lives in lasting ways. NIWL advances work and learning outcomes for communities, workforce systems, and individuals. We build bridges between work and learning by promoting shared goals and common understanding and expanding research-based strategies.


The Workforce Project Manager position supports and manages core programmatic functions for workforce development and career readiness programming. This may include DOL Growth Opportunities Grant, WIOA funding, Department of Justice, and other workforce projects. The manager will expand the reach, contribute to new proposal development and oversee multiple workforce projects within NIWL’s portfolio, offering professional development to a cadre of new and supporting existing workforce development specialists nationwide. This position will oversee federal grants, serve as an intermediary, manage project staff, program activities, and conduct research leading to positive outcomes for young adults in prevention, career development, and reentry programs.

The position will be responsible for all aspects of the programming including partnership development and relationship building internally and externally, researching and analyzing data and promising practices, creating tools and resources, identifying, training and providing technical quality control to local partners, supporting communications for the programs, encouraging teamwork and ensuring accountability and outcomes for our programs. Existing knowledge and management of Department of Labor and Department of Justice programs and frameworks will be beneficial.

The Workforce Project Manager will report to NIWL’s Associate Director of Workforce Development and will work collaboratively with staff and leadership implementing the initiatives.


General Project Management: Works with the Leadership Team to ensure the successful coordination, management, and implementation of the projects with quality. Creates and monitors work plans and deliverables, reviews and uses data to support programmatic effectiveness and continuous program improvement. Creates and maintains project materials, including but not limited to standardized operating procedures, protocols, implementation guides, and other templates. Ensure the deliverables of all intermediary projects are clear and establish systems to collect and analyze data and track outcomes. Develops and delivers project plans, documentation, training, presentations, and budget proposals to management. Identifies and resolves project issues and implements improvement plans to ensure the project stays on schedule and within budget.

Research labor market index of geographic areas for expansion of the workforce portfolio, manages and oversees the program design and budgets of projects from initiation to completion. Builds, develops, and grows partnerships vital to the success of workforce and justice programs.

Develop and deliver a workforce project management plan for leadership and team members. Develops and researches best practices and tools for workforce development, apprenticeship strategies, prevention, and reentry workforce projects.

· Manages and oversees the development of projects from initiation to completion.

· Defines project scope, goals, and deliverables that support business goals and strategic vision of management.

· Manages the operational and tactical aspects of multiple projects in a matrix environment.

· Manages the development of project teams to ensure compliance with policies and procedures; also, to develop and implement process improvement plans.

· Coordinates and manages federal projects serving as an intermediary to multiple cities working with young adults in workforce programming.

· Builds and maintains relationships with community organizations to manage to Department of Labor outcomes.

· Creates management systems for each subgrantee to project and meet their stated outcomes.

· Provide technical support to communities in project management, data analysis, and employment services.

· Create and implement monitoring systems to ensure compliance and oversight of grant deliverables.

· Keeps abreast of the latest strategies, tools and terminologies used in project management worldwide to adopt and increase productivity.

· Author reports on the project for management and for funders.

· Develops best practices and tools for project execution and management.

· Performs other duties as assigned.

Collaboration & Communication: Maintains strong working relationships and consistent communication with internal and external colleagues and program partners around the globe. Prepares and delivers high quality products, including program reports, summaries, and briefs, in a timely fashion. Participates in business development processes and writing sections of proposals to expand the portfolio of projects.

Capacity Building and Technical Assistance: Conducts analysis of program implementation to identify areas for improvement and proposes appropriate technical strategy and guidelines to advance implementation. Works with senior staff to develop materials and tools that support local program implementation, foster continuous program improvement, and build local capacity. Provides coaching and training (in the field and virtually via online tools) to local partners.


Bachelor's Degree or its International Equivalent in Communication, Economic Development, Education, the Environment, Gender, Research, Technology and Youth or a Related Fields. ​Project Management Professional (PMP) Certification preferred.


· Typically requires a minimum of 8+ years of relevant experience managing multiple workforce development, opportunity youth, and/or reentry projects.

· Experience developing relationship with non-profits to offer staff development or program design for workforce programs.

· Prior work experience in a non-profit, government agency, or private organization.

· US program development or project management preferred.

· Prior experience with managing the Department of Labor or Department of Justice grants required.

Typical Physical Demands:

· Typical office environment.

· Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.

· Ability to sit and stand for extended periods of time.

· Ability to lift/move up to 5 lbs.

Technology to be Used:

Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Zoom/Teams), cell phone/mobile technology, and standard office equipment.

Travel Requirements:

10% - 25%

The expected US Based hiring salary range for this role is listed below. Candidates FHI 360 pay ranges represent national averages that vary by geographic location. When determining an offer amount, FHI 360 factors in multiple considerations, including but not limited to: relevant years of experience and education possessed by the applicant, internal equity, business sector, and budget.

Base salary is only one component of our offer. FHI 360 contributes 12% of monthly base pay to a money purchase pension plan account. Additionally, all US based staff working full-time, which is calculated at 40 hours/week, receive 18 days of paid vacation per year, 12 sick days per year, and 11 holidays per year. Paid time off is reduced pro rata for employees working less than a full-time schedule.

US Based Hiring Salary Range: $80,000 - $107,000

International hiring ranges will differ based on location.

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

FHI 360 will never ask you for your career site username or password, and we will never request money, goods or services during the application, recruitment or employment process. If you have questions or concerns about correspondence from us, please email CareerCenterSupport@fhi360.org.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

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