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Assistant Finance and Admin Officer

FHI 360

FHI 360

Accounting & Finance
Addis Ababa, Ethiopia · Ethiopia
Posted on Wednesday, June 12, 2024

FHI 360 Background:

Family Health International (FHI) 360 is a non-profit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff include experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research, and technology — creating a unique mix of capabilities to address today's interrelated development challenges. FHI 360 serves more than 70 countries and all U.S. states and territories.

FHI 360 leads the implementation of the USAID funded Ethiopia Community Nutrition Activity. The Activity focuses on enhancing multisector coordination and accountability; improving nutrition practices and health-seeking behaviors; and strengthening delivery of quality nutrition services within USAID’s Feed the Future Zones of Influence.

Job Summary:

The Assistant Finance and Admin Officer will maintain company ledgers and daily financial transactions, organize and maintain physical and electronic records, and prepare and manage documents, reports, and correspondence of various types.

Accountabilities:

  • identify discrepancies in ledgers and accounts, tracking them to the source and correcting them.
  • notifying the concerned Finance staff on any discrepancies in business ledgers and accounts.
  • preparing deposits and delivering them to banks.
  • collaborate with Financial Managers and other team members to successfully execute various accounting tasks.
  • maintain company ledgers and daily financial transactions.
  • create financial documents such as bills, invoices, pay-orders, payables, and receivables.
  • verify payments and deposits made through the company account and coordinate with the bank.
  • organize and maintain physical and electronic records.
  • prepare and manage documents, reports, and correspondence of various types.
  • compiling records of office activities.
  • photocopying and scanning.
  • preparing and sending outgoing mailings and packages and receiving documents from Area offices.
  • monitoring and ordering inventory of office supplies.

Problem Solving & Impact:

  • Works on problems that are moderate in scope and require judgment in resolving or making recommendations.
  • Exercises judgment within defined policies and procedures to obtain solutions and perform duties.
  • Decisions made generally affect own job or specific functional area.

Supervision Given/Received:

  • Has no supervisory responsibility.
  • Receives instructions on new assignments.
  • Typically reports to a Manager.

Education:

  • BA in Accounting, Finance or other relevant field or equivalent combination of education and work experience

Experience:

  • Minimum of 2 years bookkeeping activities experience.
  • Excellent in Computer skills, including experience in using accounting software, Microsoft Word and Excel, Internet Explorer etc.
  • Must be able to read, write and speak fluent English.
  • Prior experience in a non-governmental organization (NGO) preferred.

Typical Physical Demands:

  • Typical office environment.
  • Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
  • Ability to sit and stand for extended periods of time.
  • Ability to lift/move up to 5 lbs.

Technology to be Used:

  • Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.

Travel Requirements:

  • Less than 10%

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

FHI 360 will never ask you for your career site username or password, and we will never request money, goods or services during the application, recruitment or employment process. If you have questions or concerns about correspondence from us, please email CareerCenterSupport@fhi360.org.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

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