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Deputy Chief of Party, Operations - USAID/Ukraine New Workforce Development Activity

FHI 360

FHI 360

Administration, Operations
Posted on Wednesday, June 12, 2024

FHI 360 is currently recruiting for the position of Deputy Chief of Party - Operations (DCOP-Ops) for an anticipated USAID-funded workforce development project in Ukraine. This new award will support the upskilling and retraining of Ukraine’s labor force to adapt to the demographic and workforce shocks caused by war. The award will help adapt employers and employees to structural changes in the labor market. The budget is expected to be $50-100 million.

Job Summary:

The Deputy Chief of Party, Operations (DCOP-Ops) has senior level responsibility for all operational, financial and administrative functions of the project. As a member of the project’s senior leadership team reporting to the COP, s/he will keep abreast of all project activities and be responsible for establishing and maintaining operational systems and staff that meet the needs and expectations of the project and are compliant with USAID, FHI 360 and government of Ukraine policies and regulations. Specifically, the DCOP-Ops will be responsible for ensuring effective financial, subaward, human resource (HR), purchasing, contracting, facilities, security and travel systems are in place. S/he will oversee financial and administrative reporting, track compliance with contract administrative requirements, ensure sound accounting practices and procedures are in place and provide regular updates to project and FHI 360 leadership staff on project operations. The DCOP-Ops will participate in regular project planning and will implement successful strategies to improve quality of service, productivity, and cost efficiency and ensure the best value is obtained for all goods and services.

We anticipate the position to be based in Kyiv, Ukraine. Employment is contingent upon successful award of the project to FHI 360 and subsequent approval of the candidate by USAID.

This duty station has been designated as high risk or extreme risk and poses a heightened risk or direct threat to personal safety. Applicants should research this location and the associated risks before submitting an application.

Job Description:

  • Oversee functions and staff responsible for financial management and accounting, subaward management, HR, logistics, procurement, and security.

  • Establish sound and transparent financial, administrative, human resources (HR), procurement and other systems required to support contract implementation.

  • Ensure all operational functions are conducted in accordance with FHI 360, USAID and government of Ukraine regulations and policies. Work with FHI 360 Headquarter staff to ensure that such systems are established and managed in accordance with FHI 360 global standards and procedures.

  • Participate in annual work planning and oversee financial planning, budget forecasting, ensuring FHI 360 standards for financial management are maintained.

  • Provide regular, high-quality financial information and analyses to Chief of Party and FHI 360 leadership staff to inform programmatic decisions. Provide leadership and guidance on critical and complex budget, contractual and administrative matters.

  • Oversee the development and administration of subcontracts with local and international partners and establish and oversee systems for monitoring and managing subcontractor financial and contractual performance.

  • Oversee the establishment and administration of a USAID-compliant grants, including grants under contract (GUC), working closely with project leadership and technical teams to ensure that the administrative of GUC meets programmatic and contractual requirements and targets. Establish and maintain systems for monitoring GUC compliance and reporting.

  • Build capacity of project staff in operational functions as needed. Identify the need for and engage surge support for operational functions when needed.

  • Ensure timely and quality completion of relevant financial and administrative deliverables, reports and other requirements, in accordance with the award and other applicable USAID guidelines.

  • Oversee and/or participate in all audit procedures and ensure that audit findings and recommendations are properly addressed.

  • Any other duties as assigned.

Required Qualifications

  • Master’s degree in international development, economics, finance, or a related field from an accredited university.

  • At least 12 years of experience in finance, operations and/or administration, including at least 6 years in operations-focused leadership positions on USAID-funded projects of similar size, scale and complexity.

  • In-depth knowledge of US Government and USAID costs principles, rules and regulations, including for contracts, and their application in program decision-making.

  • Experience development, managing and monitoring subcontracts and subgrants (GUCs) under USAID-funded contracts.

  • Demonstrated experience and skills in establishing and maintaining systems for financial and operational aspects of USAID projects of similar size, scale and complexity experience working on US Government contracts strongly preferred

  • Demonstrated ability to create and maintain effective working relations with partner organizations and international donor agencies.

  • Prior experience working in Ukraine or other conflict settings preferred.

  • Must have excellent organizational, supervisory, leadership and managerial skills.

  • Advanced skills in Excel, Word, and experience using QuickBooks or another computer accounting system;

  • Strong oral and written communication and interpersonal skills

  • Verbal and written fluency in English required; proficiency in Ukrainian preferred.

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

FHI 360 will never ask you for your career site username or password, and we will never request money, goods or services during the application, recruitment or employment process. If you have questions or concerns about correspondence from us, please email CareerCenterSupport@fhi360.org.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

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