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Director of Finance and Administration - USAID Tanzania SBC

FHI 360

FHI 360

Accounting & Finance
Dar es Salaam, Tanzania
Posted on Saturday, April 27, 2024

The proposed Director of Finance and Administration (DFA) will be responsible for financial and administrative aspects of the anticipated Tanzania Social and Behavior Change (SBC) Activity, including budget development and monitoring, prime award monitoring and compliance, sub award management, procurement, and logistics. The DFA manages the activities of the finance staff. Reviews and approves recommendations for financial planning and control, providing relevant fiscal information to executive management team. Develops and manages internal financial audits. Develops formal reporting system to communicate results of audit activities to management and regulatory compliance agencies. Provides leadership and technical guidance for compliance with Sarbanes-Oxley (SOX) legislation. Selects, develops and evaluates personnel to ensure the efficient operation of the function. Based in Dar es Salaam, this position is contingent on funder approval and award to FHI 360.

Accountabilities:

  • Provide leadership to finance, operations, and administration aspects of the project, including general administrative processes, financial management, sub-award management, accounting, and logistics.

  • Establish and maintain sound and transparent accounting and fiscal control procedures for financial, sub-award and operations aspects of the project.

  • Ensure compliance of financial and operations systems with FHI 360 policies and procedures, USAID rules and regulations, award requirements, and Government of Tanzania laws.

  • Develop, analyze, and monitor program budgets; monitor and track obligations and expenditures against budgets.

  • Manage project procurement processes.

  • Advise senior leadership regularly on financial and operations-related matters.

  • Provide technical assistance, as needed, to local partners on financial compliance and reporting.

  • Prepare and submit annual and quarterly financial and accrual reports to USAID.

  • Contribute to the development of high-quality work plans, quarterly and annual reports, financial reports, and any other reports required by USAID.

  • Liaise with internal and external auditors in the review of project financial management.

  • Supervise other project-based administrative, finance, procurement, administrative, and contract and grants staff.

  • Provide recommendations and consult with management on financial projects and compliances.

  • Develop and implement process improvement plans for project to ensure financial controls and operational procedures.

  • Participate and provide financial reporting for annual budget planning, audit reviews and assessments.

  • Build and train staff on financial policies and procedures, Generally Accepted Accounting Principles (GAAP) practices and client relationships.

Applied Knowledge & Skills:

  • Comprehensive knowledge of concepts, practices, and procedures with accounting, financial controls and financial information systems.

  • Must be able to read, write, and speak fluent English; excellent oral/written communication skills in Kiswahili strongly preferred.

  • Excellent and demonstrated organizational and presentation skills.

  • Excellent and demonstrated project management skills.

  • Ability to influence, motivate, negotiate and work well with others.

Problem Solving & Impact:

  • Works on problems of complex scope that require in-depth evaluation of data and various factors.

  • Exercises judgment within broadly defined practices and policies in selecting methods and techniques for obtaining results.

  • Decisions made generally affect company operations and may jeopardize overall business activities.

Supervision Given/Received:

  • Manages staff to meet project and organizational strategic goals.

  • Accounts for the budget, procedures, and training of staff to achieve results.

  • Develops and recommends solutions to management to meet internal and external needs of the company.

  • Reports to Chief of Party.

Education:

  • Bachelor's Degree or its International Equivalent in Finance, Management, Accounting, or a Related Field. Master’s Degree strongly preferred.

  • Project Management (PM) Certification preferred.

Experience:

  • Requires a minimum of 8+ years financial management experience (including 3+ years of line management experience).

  • Expertise in USG cost principles, rules, and regulations, and applying these in project planning and decision-making.

  • Demonstrated experience in supporting and working with project technical staff to ensure resources are used efficiently and to accurately account for expenditures.

  • Demonstrated experience in managing subgrants, including risk assessments.

  • Exceptional skills in use of automated accounting systems and Excel spreadsheets.

  • Excellent record of accurate and on-time reporting to donor agencies.

  • Knowledge of generally accepted accounting, budgeting, and fiscal control principles.

  • Demonstrated experience and skills in developing and managing large budgets.

  • Experience building financial management capacity among community-based organizations and implementing partners.

  • Articulate, professional and able to communicate in a clear, positive manner with clients and staff.

  • Ability to work independently and manage a high-volume workflow.

  • Excellent oral/written communication skills in English; excellent oral/written communication skills in Kiswahili strongly preferred.

  • Prior work in a non-governmental organization (NGO).

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

FHI 360 will never ask you for your career site username or password, and we will never request money, goods or services during the application, recruitment or employment process. If you have questions or concerns about correspondence from us, please email CareerCenterSupport@fhi360.org.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

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