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Finance and Admin Officer - Maichew

FHI 360

FHI 360

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See open jobs at FHI 360.
Accounting & Finance
Addis Ababa, Ethiopia · Ethiopia
Posted on Wednesday, January 17, 2024


FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender equality, youth, research, technology, communication, and social marketing — creating a unique mix of capabilities to address today's interrelated development and humanitarian challenge in more than 70 countries. FHI 360’s Crisis Response team is responding to the humanitarian emergency in Tigray, Amhara and Afar focusing on emergency health, nutrition and WASH activities to support the goal of reducing morbidity and mortality.


Ensure that financial transactions are carried out, reported and documented in a timely manner in accordance with general accounting principles, and FHI 360 and donor guidelines. Tasks and responsibilities include:


  • Maintains completion of workbooks accounts, as per FHI 360 policies.

  • Checking of all payment claims to ensure compliance of FHI 360 policy & procedures, valid Scheme of Delegation, FHI 360 Donors compliance requirements, In-country law and any other official regulatory authority.

  • Ensures that all payments are properly coded to record against active projects and complete authorization of respective
    Budget Holder as per FHI 360 Scheme of Delegation.

  • Ensures that all program implementation activities require direct or indirect involvement of disbursement of incentives,
    contractors, beneficiaries should safe guarded by segregation of duty.

  • Prepares Bank and cash GFAS, financial data entry on daily basis.

  • Ensures that daily financial matters are handled in a systematic, accurate and transparent manner.

  • Monitors cash & bank flows on daily basis and maintain close coordination with financial institutions to ensure smooth cashflows. Safeguard FHI 360 cash from assessed/known risks.

  • If due to unforeseen reasons institutional banking system services are not available, alternative arrangements should be arranged with prior consent of Finance Manager and Response Coordinator.

  • Assists Field Office & Country Office finance teams during internal & external audit, donor specific audit, any authorized third-party review of financial records.

  • Maintains working relationship with FHI 360 partners and support Field Office & Country Office to ensure smooth financial implementation of projects through partners.

  • Escalates any noted financial risks and fraud activities directly to Senior Finance Officer, Finance Manager and Response

  • Reviews official e-mails daily, respond to queries from colleagues and external authorities in a timely and
    appropriate manner, and ensure any problematic issues are raised with the line manager at the earliest opportunity.

  • Responsible for professional direction/delegation/supervision/accountability of reporting staff as per Job Descriptions or any official documentation.

  • Confirms that payments related to procurement have the necessary documentation as outlined in FHI 360 procurement
    policies and procedures for all goods and services.

  • Maintenance of a proper and transparent filling system of all documents relation to finance.

  • Confirms availability of funds before authorization of project expenditures.

  • Ensures all financial transactions have the required supporting document


  • Bachelor's Degree or its International Equivalent.

  • 3-5 years of experience providing Finance related responsibilities.

  • Proficiency with MS Office Suite (Word, Outlook, Excel, PowerPoint, Access) and HRIS /Payroll systems.

  • Vocational or specialized training desired

  • Prior work experience in a non-governmental organization (NGO) desirable but not required.

  • Fluent in local language and excellent in English.

Typical Physical Demands:

  • Typical office environment.

  • Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.

  • Ability to sit and stand for extended periods of time.

  • Ability to lift/move up to 5 lbs.

Technology to be Used:

  • Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.

Travel Requirements:

  • Less than 10%

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

FHI 360 will never ask you for your career site username or password, and we will never request money, goods or services during the application, recruitment or employment process.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

Please click here to continue searching FHI 360's Career Portal.

This job is no longer accepting applications

See open jobs at FHI 360.