About FHI 360:

Family Health International (FHI) 360 is a non-profit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff include experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research, and technology — creating a unique mix of capabilities to address today’s interrelated development challenges. FHI 360 serves more than 70 countries and all U.S. states and territories.

FHI 360 leads the implementation of the USAID funded Ethiopia Community Nutrition Activity. The Activity focuses on enhancing multisector coordination and accountability; improving nutrition practices and health-seeking behaviors; and strengthening delivery of quality nutrition services within USAID’s Feed the Future Zones of Influence.

Job Summary:

Under the supervision of the Project Manager, the Senior Program Officer (Senior engineer) will work in Tigray Region, with the possibility of traveling to other locations as needed. The engineer will oversee, coordinate, and support the minor WaSH and health facility rehabilitation activities that FHI 360 Community Nutrition supplemental fund will support in selected woredas of Tigray region. The incumbent will manage and oversee the work of the Program Officer and the areas of minor facility rehabilitation, water and sanitation facilities such as designing, quantifying, and specifying WaSH infrastructure, preparing, and managing contractual documents, installing, and repairing WaSH facilities. On rehabilitation the incumbent will be responsible for designing and supporting the assessments, preparing BOQ, faciliattaing procurements, contract documents as well as overall supervision of the rehabilitation work as per the MoH standards and in line with the donor requirements. The Senior Engineer will assist the Project manager in providing technical guidance to contractors, skilled and unskilled daily laborers at all activity sites and local implementing partners in Tigray.

Location: Based in Mekelle supporting Different Zones in Tigray Region

KEY RESPONSIBILITIES AND DELIVERABLES

• Support the project manager and the program officer in facilitating the process of establishing smooth and fulfilling work relationships with host government offices and their implementing arms.
• Design and coordinate the assessment for health facility demand for design initiatives (water, sanitation, and hygiene facilities) and minor rehabilitation works for the selected health facilities.
• Ensure that the project meets the demands of the recipients and offer quality assurance for rehabilitation and IPC at the selected health facilities.
• Preparation of Design (Water CAD, Water Gems), drawings (AutoCAD), BOQ/Cost Estimates, and Tender papers for all design infrastructures.
• Develop and maintain solid connections and channels of communication with relevant local authorities and communities prior to intervention, outlining the function of FHI 360 Community Nutrition and working with them during the project.
• Coordinate with various stakeholders on the ground to ensure that the operations are carried out smoothly, efficiently, and effectively.
• Ensure a timely startup of planned rehabilitation works including IPC and WASH rehabilitation related undertakings.
• Assist the project manager in implementation and oversight of all hardware and any software undertakings in the works.
• Represent FHI 360 Community Nutrition at various levels of WASH platforms including the WASH Cluster and its technical working groups.
• Ensure high quality activity implementation timeline, detail procurement as well as spending plans prepared in the first month of the project period with the good engagement of the other stakeholders.
• Whenever required, the position holder will take the leadership in designing and supporting detail assessments and prepare intervention activities, beneficiaries as well as sectors integration matrixes and follow their implementations with the field team on regular basis.
• Conduct damage assessment on health facility rehabilitation, Wash facility in health care facility, IPC supplies need and gap
• Prepare specification and BOQ for health facility rehabilitation and WaSH infrastructure repair or expansion.
• Follow need based distribution of IPC supplies
• Identify infrastructural and IPC problems within health facility settings and come up with technical and financial propositions of how they can be fixed.
• Draft design bills of quantities, specifications, and cost estimates for proposed for health facility rehabilitation and WaSH facility maintenance at facility level
• Work closely with other FHI 360 Community Nutrition units – including health and nutrition, logistics and finance, HR, and administration -to ensure programmatic integrations, effectiveness, efficiency, and compliance.
• Support the Project Manager to ensure effective follow up while tracking the spending’s against the plan to ensure they are implemented within the budget frame and in compliance with FHI 360 and donor requirements.
• Supervise and produce progress reports on implementation of planned basic rehabilitations and infrastructural improvements at the health facility levels.
• Support and guide the Program Officer to ensure close follow up with field assistants, contractors, skilled and unskilled labors, and volunteers in closely and daily following up rehabilitation & WASH related interventions implementation to meet the anticipated quality standards.

Monitoring, Evaluation, Coordination, Learning, Documentation and Reporting

• Ensure that WASH and rehabilitation is carried out in accordance with the BOQs, drawings, and quality standards defined by FHI 360 Community Nutrition via quality checklists.
• Weekly data reporting to track the standard project and strategy KPIs (number of beneficiaries, number, and kind of completed activities).
• Conduct himself/herself both professionally and personally in such a manner as to bring credit to FHI 360 and to not jeopardize its mission.
• Follow all protocols and regulations according to guidance provided by the project manager.
• Preparation of weekly work plan and share with the project manager.
• Ensure the rehabilitation works are carried out according to BOQs, drawings, quality standards established by FHI 360 Community Nutrition through quality checklists.
• Preparation of weekly, monthly, and field visit reports and sharing with the project manager on timely manner.
• Ensure proper Record keeping for all activities in hard and soft form.
• Ensure that construction works is integrated with hygiene promotion and community participation component, to ensure sustainability of the infrastructure built.
• Coordinate rehabilitation activities with other sectors of FHI 360, Health Nutrition & protection, operation, and Finance to integrate activities in the same geographical area and for the same beneficiaries.
• Coordinate WASH and rehabilitation activities with other local actors (governmental and non-governmental).
• Actively participate in weekly management and team meetings.

Programmatic Administration:

• Assist in ensuring document management site is used appropriately by project team.
• Liaises with the funder by supporting administrative task and assisting with the coordination of the contracting process; serves as the contact regarding administrative task assignments.
• Business Development and Proposal Management Support:
• Participates in specific areas of business development such as contributing to writing a management plan.
• May write specific parts of a proposal (project description and/or approach to a task).

Finance Support:

• Reads and interprets budget to understand tracking and suggest budget items/approach for tasks.
• Drafts sub-award packages and reviews sub-award package and provides comments before submission for approval.
• Manages the pre-award assessment process.
• Liaises with subcontractors; facilitates partner/sub-award communication related to task completion and planning.
• Applied Knowledge & Skills:
• Full understanding of project/project management concepts and practices.
• Basic knowledge of the technical area of the project.

Task level knowledge.

• Working knowledge of concepts, practices, and procedures with project design.
• Excellent oral and written communication skills.
• Strong and demonstrated project/project management skills.
• Ability to problem solve and implement corrective action as needed.
• Ability to prepare reports and provide information to management in a timely matter.
• Articulate, professional, and able to communicate in a clear, positive fashion with funder and staff.
• Must be able to read, write, and speak fluent English, fluent in host country language as appropriate.

Competencies:

There are 31 FHI360 development competencies. The focuses for this particular job are:

• Project Management (Planning and Time Management) – Accurately scopes out length and difficulty of tasks (sets objectives/goals/measures). Breaks down work into steps, schedules, task/people assignments. Marshal’s people, time, and resource efficiently. Arranges information in a useful manner and orchestrates multiple activities at once.
• Creating and Managing Systems and Processes – Recognizes the need for standardization and balances client and organization needs in systems design. Anticipates the effects of process change on people while optimizing task efficiency and simplicity.
• Problem Solving – Analyzes problems, seeks input from others and considers a variety of solutions. Chooses most efficient and effective solutions with attention to the impact that solution has on other projects and tasks.
• Employees are expected to possess or have high potential for development of these three fundamental competencies.

Problem Solving & Impact:

• Works on problems of diverse scope that require review of various factors.
• Uses cost benefit/risk assessment with selecting methods and techniques to determine appropriate action.
• Builds productive working relationships internally and externally.
• Decisions may cause delays and affect a work unit or area within a department.
• Supervision Given/Received:
• Receives little instruction on routine work. Receives methods and procedures on new projects or assignments.
• May provide guidance to other lower-level personnel.
• Typically reports to a Community Nutrition Supplemental Funding Project Manager