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Director of Finance and Administration

FHI 360

FHI 360

Accounting & Finance
Kampala, Uganda
Posted on Friday, December 8, 2023

Position Summary:

FHI 360 is seeking candidates to serve as Director of Finance & Administration for upcoming donor funded projects in Uganda. This role will be responsible for overall financial management, compliance, grants oversight, and administration. S/he is responsible for ensuring that donor requirements for budget planning, monitoring, and reporting are fully met in a timely manner, and the establishment and management of financial, operational and administrative systems. S/he is also responsible for donor compliance mainly for finance and operations. S/he will be ultimately responsible for smooth running, efficient, and compliant project operations. S/he reports directly to the Chief of Party and will be a member of the project’s Senior Management Team (SMT). The position will be based in Kampala, Uganda. Recruitment is contingent upon successful award of the project and the selection of final applicant is subject to USAID approval.

Responsibilities:

  • Provide leadership to finance and operational aspects of the project, including general administrative processes, financial management, sub-award management, accounting and logistics.

  • Establish and maintain sound and transparent accounting and fiscal control procedures for financial, sub-award, and operations aspects of project.

  • Ensure compliance of financial, operations, and administrative systems with FHI 360 policies and procedures, donor rules and regulations, award requirements, and Government of Uganda laws, including for sub-partners.

  • Develop, analyze, and monitor program budgets; monitor and track obligations and expenditures against budgets.

  • Maintain accurate financial pipeline reports and other monthly financial reports for internal analysis and tracking purposes to be reviewed with the Project Director and other relevant FHI 360 staff members.

  • Provide technical assistance, as needed, to local partners on financial compliance and reporting.

  • Prepare and submit annual and quarterly financial and accrual reports to the donor.

  • Contribute to the development of high-quality work plans, quarterly and annual reports, financial reports, and any other reports required by the donor.

  • Liaise with internal and external auditors in the review of project financial management.

  • Liaise with the FHI 360 Office of Compliance and Internal Audit to improve necessary documentation and or answers to questions arising from internal and external reviews or audits.

  • Ensure that all operational functions are effectively coordinated. Oversee human resources, finance and accounting, operations, and IT functions for the project

  • Support the Contracts Management Services department and Project Directors to ensure proper interpretation of the award instruments when entering into financial obligations or any other contracting actions.

  • Set up and adjust as needed all field-based administrative, financial, procurement, HR, and other operational systems and processes, and organize appropriate training and orientation on policies and systems for all field staff at the time of hire and ongoing.

  • Oversee all administrative and logistical staff in the main and field offices.

  • Work closely with Home Office administrative (including financial, contracts, HR, etc.), program and operational teams to ensure timely and quality reporting and lead field team in office/program set-up and close-out processes.

Required Qualifications:

  • Master’s Degree or its International Equivalent.

  • Minimum 12+ years of relevant experience in financial management, including overseeing the finance and operations of equally large and complex projects; 6+ years managing finance project team or finance department.

  • CPA, ACCA, ACA, ICAN, CIMA, CFE or any other relevant professional certification/qualification is preferred.

  • Minimum of 5 years managing sub-grants.

  • 5+ years’ experience working in a developing country; Uganda experience is preferred.

  • Experience and good working knowledge of donor funding (e.g., USAID or other USG or FCDO) rules and regulations is required.

  • Demonstrated experience coordinating audit activities and managing reporting, budget development and analysis, accounts payable and receivable, general ledger, payroll, and accounting for an international NGO.

  • Excellent analytical, numerical and problem-solving skills.

  • Knowledge in generally accepted accounting, budgeting and fiscal control principles.

  • Relevant skills in automated accounting software systems and database spreadsheets.

  • Proficiency in Microsoft Office applications such as MS Word and MS PowerPoint, with an expert knowledge of MS Excel.

  • Experience building capacity in financial management of community-based organizations and implementing partners.

  • Demonstrated ability to create and maintain effective working relations with NGO partners, community-based organizations, and international donor agencies.

  • Demonstrated leadership qualities, depth, and breadth of financial management expertise.

  • Strong interpersonal, writing, and oral presentation skills in English.

  • Ability to work on problems of complex scope that require in depth evaluations of data and various factors.

  • Proven proactive skills in identifying cost savings, cost avoidance and efficiency opportunities.

  • Ability to manage tight deadlines and deliver high volumes of work with minimal supervision.

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

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