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DEI Administrative Associate III

FHI 360

FHI 360

Multiple locations
Posted on Thursday, November 9, 2023

Job Summary

Our Impact Office is hiring for a DEI Administrative Assistant III to join our dynamic team and support FHI 360’s Diversity, Equity and Inclusion (DEI) initiatives. In this role, you will work closely with the DEI program manager to prepare documents and reports, maintain e-files, post information and communications, update our internal websites, assist employee-led communities, and help plan events.

Additional duties include but are not limited to effective communication and interaction with employees at all levels of the organization, records management, financial data reconciliation, and coordinating with third-party vendors.

If you're interested in making a positive impact on DEI at FHI 360, we strongly encourage you to apply for this opportunity.

Core Responsibilities:

  • Performs advanced-level administrative tasks.

  • Reviews data and information for completeness and accuracy using standard guidelines; performs tasks with attention to detail.

  • Schedule and coordinate activities like meetings, travel, conferences, speakers, events, etc.

  • Ensure that communications are promptly and accurately dispatched.

  • Works in partnership with other administrative associates to provide support.

  • Responds to staff requests for administrative support as needed.

  • Produce various documents, including general correspondences, memos, charts, tables, graphs, and spreadsheets.

  • Prepare reports, presentations, minutes, and graphics.

  • Coordinate set-up, invoicing, and payment for third-party suppliers and outside vendors.

  • Maintains various databases and spreadsheet files as requested.

  • Establish, develop, maintain, and update the global Diversity, Equity, and Inclusion (DEI) resource library.

  • Works independently or as a member of a team on special and ongoing projects.

  • Handle confidential and non-routine information.

Desired Qualifications:

  • Knowledge and understanding of DEI principles, methods, and practices.

  • Typically requires a minimum of 5+ years of relevant experience.

  • Experience working with global communities (e.g., gender, race, religion, and ethnicity).

  • In-depth understanding of Microsoft Office 365, SharePoint, and software used to perform day-to-day functions.

  • Experience with project planning and development and maintaining budgets.

Desired Education:

  • Associate Degree or International Equivalent in Business Administration or certification or education in a related field. Bachelor's degree preferred.

Technology to be Used:

  • Organization-issued laptop and monitor, Microsoft applications (i.e., Office 365, SharePoint, Teams), internal employee platform Unily Connect, and standard office equipment if onsite.

Travel Requirements:

  • Less than 10%

The expected hiring salary range for this role is listed below. FHI 360 pay ranges represent national averages that vary by geographic location. When determining an offer amount, FHI 360 factors in multiple considerations, including but not limited to: relevant years of experience and education possessed by the applicant, internal equity, business sector, and budget.

Base salary is only one component of our offer. FHI 360 contributes 12% of monthly base pay to a money purchase pension plan account. Additionally, all US based staff working full-time, which is calculated at 40 hours/week, receive 18 days of paid vacation per year, 12 sick days per year, and 11 holidays per year. Paid time off is reduced pro rata for employees working less than a full-time schedule.

Hiring Salary Range: $57,000 - $71,000

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

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