Director of Finance and Administration - USAID/Burma All Youth Learning (AYL)

FHI 360 is a global development organization, with a rigorous, evidence-based approach to human development. Our team of professionals includes experts in health, nutrition, education, economic development, civil society, environment and research. FHI 360 operates from over 60 offices with more than 4000 employees in the United States and around the world. Our commitment to partnerships at all levels and our multi-disciplinary approach allows us to have a lasting impact on the people, communities and countries we serve by improving the lives of millions. We are currently seeking qualified candidates for the position of Director of Finance and Administration for an upcoming USAID-funded opportunity in Burma entitled All Youth Learning (AYL). Given the current political situation in Burma, the position’s location will be determined and assigned based on security. Potential locations may include Burma or Thailand. This position is contingent upon successful award and final USAID approval of the candidate.

Project Description:

The anticipated USAID/Burma All Youth Learning (AYL) Activity is a 5-year activity that will seek to expand educational opportunities for disadvantaged youth (10-29 years old) to receive quality foundational and livelihoods-oriented education and training, with a particular focus on Burma's out-of-school and conflict-affected youth, and to provide other necessary and relevant wrap-around support. The project will strengthen the capacity of education and training institutions and organizations to provide relevant, marketable skills training and consider the enabling environment for youth employability and work to forge linkages with businesses, industry, and local employers in areas where youth reside to ensure that training and skills development are relevant and respond to actual employer needs. AYL will also strengthen the enabling environment for youth to use educational assets and build leadership skills. The project will support non-state education systems and providers in their work to offer education to disadvantaged youth and aim to strengthen their capacity to educate youth as well. Ensuring equity and diversity of beneficiaries and devising strategies to reach the most disadvantaged and marginalized will be top activity priorities.

Job Summary & Responsibilities:

The main function will be to provide financial and administrative oversight for all aspects of the project in accordance with USAID regulations, requiring broad conceptual judgment, accountability, initiative, and ability to deal with a wide range of administration and finance issues. The Director of Finance and Administration will be responsible for budget forecasting, expenditure tracking, and financial analysis, as well as grant and contract management, as well as security and administrative and human resources functions. Responsibilities will include managing, administering, and directing the control of the budget, reviewing and approving recommendations for financial planning and control and key administrative decisions, in concert with the role on the senior management team, and selecting, developing, and evaluating financial and operations management personnel to ensure efficient and collaborative project support operations. The Director of Finance and Administration will bear the responsibility of the financial reporting and administrative operations of the project and will report to and work closely with the Chief of Party to ensure smooth and transparent operations.

Key Responsibilities:

• Review, provide input, and periodically updates operations, administrative, and financial office policy and protocols.
• Develop job descriptions for operational management, administration and finance positions and provides direct oversight to these personnel.
• Review and analyze monthly financial reports regarding budgets- actual and forecast. Ensure that all reporting is timely and responsive to USAID requirements.
• Provide recommendations on financial projects and compliances and assists with development and management of internal financial audits.
• Participate and provide financial reporting for annual budget planning, pipeline analysis, audit reviews and assessments.
• Provide leadership and technical guidance for compliance with Generally Accepted Accounting Procedures (GAAP). Knowledge of Cost Accounting Standards (CAS) and Federal Acquisition Regulations (FAR) is required.
• Review procurement requests and payment vouchers for purchasing of goods and services and for program activities and assure that all disbursements or reimbursements are made in compliance with FHI policy and applicable to donor rules and regulations.
• Review security data with security manager and provide oversight and guidance in safety measures for all office staff.
• Manage the operational and strategic functions for the finance department to ensure compliance and efficiency.
• Prepare financial guidance through well-written and thorough memos, updates to policies, and procedure manuals.
• Develop and implement process improvement plans to ensure effective and efficient financial controls and operational procedures.
• Provide leadership in financial reporting for annual budget planning, audit reviews and assessment processes.
• Possess broad conceptual judgment, initiative, and ability to deal with a wide range of finance issues.
• Supervise the management of the office and encourages a collaborative, cohesive working environment.
• Review implementing partner budgets for correctness and verify that budgets conform to FHI and donor regulations.
• Provide administrative, financial, accounting, and other technical assistance as required to FHI staff and/or implementing agency staff.
• Perform other relevant duties as assigned by the Chief of Party.

Minimum Requirements:

• Bachelor's Degree Master’s degree preferred or higher in management, business, accounting, finance, law, or another relevant subject.
• At least 5-8 years working experience in operations, finance, administration, and program management on similar, international, donor-funded programs.
• Proven experience managing a financial analysis department is required.
• Excellent knowledge of USG rules and regulations.
• Must be able to read, write and speak fluent English; and additional host country language is a plus.
• Ability to transfer knowledge/skills and work well with others, including local and foreign colleagues, implementing agency and government staff.
• Ability to handle multiple tasks simultaneously, to prioritize and respond in a timely manner.
• CPA Certification preferred.
• Fluency in English required.

This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time. We offer competitive compensation and a package of exceptional benefits. Please visit the FHI 360 Career Center at http://www.fhi360.org/careers for a list of all open positions.

FHI 360 is an employer with equal opportunity and affirmative action. FHI 360 is committed to providing equal employment opportunities regardless of race, color, religion, gender, sexual orientation, national or ethnic origin, age, disability or veteran status in policies, programs, or activities.

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

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