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Senior Finance and Admin Officer

FHI 360

FHI 360

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See open jobs at FHI 360.
Accounting & Finance
Manila, Philippines
Posted on Friday, October 13, 2023

PROJECT DESCRIPTION:

Meeting Targets and Maintaining Epidemic Control (EpiC) project in the Philippines. EpiC is a five-year global project funded by the U.S. President’s Emergency Plan for AIDS Relief (PEPFAR) and the U.S. Agency for International Development (USAID). The project provides strategic technical assistance (TA) and direct service delivery to break through barriers to 95-95-95 and promote self-reliant management of national HIV programs by improving HIV case-finding, prevention, treatment programming and viral load (VL) suppression among key populations (KPs) and priority populations (PPs). In the Philippines, EpiC will work in Mega Manila to address critical gaps and bottlenecks in the response to HIV among KPs in the Philippines and build capacity of local, community-based KP organizations and work closely with the government of the Philippines to deliver HIV services tailored to the needs of KPs. In addition to the activities mentioned above EpiC Philippines will focus on expanding HIV case finding in the community, expansion of PrEP and treatment initiation, adherence, and retention support for people living with HIV (PLHIV), with a focus on select key population groups.

JOB SUMMARY:

The EpiC HIV Senior Finance & Admin Officer will coordinate financial/admin operations, including financial monitoring and linkage support of the project program & technical activities with finance and Country Office operations/administration teams, to ensure the fiscal well-being of the Project. Provides financial management and guidance, conducts analyses of financial data, provides budget analyses for project funds, and reviews and prepares required reports to project management and funding donor to ensure compliance with the donor's requirements. Proactively guides and supports financial success by providing high level analytical expertise, support implementation of project strategies and developing strong internal & external customer relationships. Supervises the Finance & Admin Officer and reports to the Finance Manager

DUTIES AND KEY RESPONSIBILITIES:

General Finance

  • Lead support on all aspects of financial recording & management for the EpiC HIV project

  • Monitors program/activity expenditures against budget within the EpiC HIV project. Prepares, review and analyze monthly financial reports regarding program/activity budgets, actual and forecasts

  • Interprets, analyzes and/or evaluates data, ensures compliance with applicable state and federal statutes, and uses Generally Accepted Accounting Procedures (GAAP)

  • Supervises the Finance & Admin Officer on day-to-day work and activities in supporting program and technical activities

  • Building staff capacities and trainings staff on financial policies and procedures

  • Coordinates with FHI/APRO and HQ auditors on program, financial, operational, and other reviews; and ensures that findings and recommendations of auditors are followed up and implemented

  • Coordinates with APRO in information sharing, provides required financial reports and serves as a point person for communicating in resolving financial issues

  • Provides recommendations, consult with EpiC HIV Finance Manager and Project Management on the project’s financials and compliances

Administration/Operational Linkage

  • Works closely with Country office units to ensure project activities and expenditures are captured in the project financial records/reports on a timely basis

  • Monitors project activities and prepares periodic e.g., monthly reports on open items for coordination and status review with project team and concerned Country Office unit and/or staff

  • Maintains effective working relationships with the Country Office Management, Finance, HR and Operations/Administration teams and staff

  • When needed, serves as back-up of Senior Grant Officer:

    • to conduct pre-award reviews for implementing partners for qualifying recipients as deemed appropriate in accordance with established FHI 360 procedures.

    • in the review of sub-awardees’ proposed budgets and provide capacity building technical assistance to sub-awardee staff

    • to review Sub-awardee monthly financial reports & conduct scheduled financial review visits

Perform other appropriate duties and responsibilities as assigned by the EpiC HIV Finance Manager

QUALIFICATIONS:

  • Bachelor or master’s degree in Accounting or Finance with at least 8 years of related experience that must reflect the knowledge, skills and abilities listed above

  • Relevant software skills/use of MS Office

  • Prior experience working with international NGOs and government organizations an advantage

  • Good analytical, numerical, and problem-solving skills

  • Proven proactive skills in identifying cost savings, cost avoidance and efficiency opportunities

  • Ability to develop effective work plan and priorities to meet business objectives

  • Familiarity with or knowledge of USAID-funded projects and grants management policies and procedures

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

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This job is no longer accepting applications

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