Associate Director - Finance and Operations, EpiC Project Thailand
Under the supervision of the EpiC Thailand Project Director, the Associate Director, Finance and Operations will provide financial and administration oversight for all aspects of the project in accordance with USAID rules and regulations. Provides leadership and technical guidance for compliance with Generally Accepted Accounting Procedures (GAAP), GAS (Government Auditing Standards), Cost Accounting Standards (CAS) and Federal Acquisition Regulations (FAR). Develops financial monitoring, risk management and control strategies. Reviews and approves recommendations for financial planning and control, supervise and support the finance staff in providing relevant fiscal information to executive management team. Develop and manage financial analysis models. Develop and implement effective and efficient financial and administrative processes and procedures to ensure smooth and timely operation of the project. Provide supervision and support on both internal and external internal financial audits and communicate on results of audit activities to management and regulatory compliance agencies. The AD will also supervise the Finance and Administration teams and closely collaborate with Asia Pacific Regional Office (APRO), Head Quarter (HQ) and other FHI 360 technical staff and with program and technical staff of partner organizations within Thailand. Selects, develops and evaluates personnel to ensure the efficient operation of the function. Her/his responsibilities include but are not limited to:
- Oversees and provide supervision and guidance to finance, and administration teams and encourages a collaborative, and cohesive working environment.
- Responsible for the management of funds in such a manner as to maximize operational effectiveness while minimizing risks, and ensures that an adequate control structure is in place over the program funds.
- Conducts financial analysis in areas such as forecasting, budgeting, engaging in cost reduction analysis, and reviewing operational performance
- Ensures that all applicable regulations, guidelines and legal requirements are met in the execution of financial operations; assists in establishing and maintaining professional standards or performance.
- Ensure timely financial reporting for annual budget planning, project budget modification, pipeline monitoring, subaward budget and Pre-Award Assessment review, audit reviews and assessment processes.
- Ensures that the project is in compliant with donor regulations, award requirements and conditions, FHI 360 policies and local laws
- Oversees financial risk management and control strategies, manages all financial related activities, leads in selection, monitoring and evaluation of finance personnel to ensure the efficient operation of the function.
- Ensure all operations, administrative and contractual activities and expenditures follows the compliance and cost principles, are tracked and completed on timely matter, and consistent with relevant requirements and policies of the donor agency and FHI 360
- Provides leadership and guidance for compliance with Generally Accepted Accounting Procedures (GAAP), GAS (Government Auditing Standards), Cost Accounting Standards (CAS) and Federal Acquisition Regulations (FAR)
- Foster and enhance capacity of team performance and drive for excellence.
- Represent the project in external stakeholder meetings, and coordination platforms as assigned by Project Director.
- Performs other relevant duties as assigned.
- Masters-level degree in business administration, finance, economics, accounting, or a related field.
- A minimum of eight (8) years of experience in financial and operations management, with a minimum of six (6) years of direct international work experience in developing countries with senior-level responsibility for administration and finance.
- Proven expertise in finance, accounting and auditing, including grants management, financial planning, monitoring of grant compliance and management and the establishment of internal controls.
- Knowledge of financial management (including USAID rules and regulations, procurement, and grants).
- Demonstrated strong management, coordination, teamwork, and planning skills.
- Demonstrated experience in supervision finance and/or operations staff members.
- Extensive knowledge of and experience with accounts payable and receivable accounting systems and accounting flow.
- Proficiency in relevant computer applications and databases;
- Excellent diplomacy skills and a proven ability to establish and maintain interpersonal and professional relationships with USAID, host-country counterparts and representatives from other key stakeholders such as NGOs, CSOs, and the private sector;
- Extensive knowledge of Thailand financial and NGO reporting requirement;
- Knowledge of Thailand labor law and statutory payment requirements;
- Fluency in English, and Thai is required;
This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.
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FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.
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