Finance and Administrative Assistant
Position Title: Finance and AdministratiAssistant
Supervisor: System Enhancement Accountant (SEA)
Under the direction of the SEA, the Finance and Administrative Assistant will be responsible for the provision of accounting, administrative for Country Office Platform.
Duties and responsibilities:
- Provide support on the collection, review and feedback on monthly financial report submitted by the local partners.
- Work with SEA to prepare monthly project pipeline and disseminate to appropriate stakeholders.
- Coordinate the arrangement of travel logistics for project staff, consultants and training participants including hotel reservations and where required, arranging airport and hotel pick-ups.
- Handles all photocopying assignments, document filing, development and printing of photographs including reproduction of recorded videotapes for the project.
- Assists the SEA in the provision of logistic support for project workshops and trainings.
- Assists the SEA in the maintenance of an efficient filing and recording of financial and administrative files.
- Coordinates and serves as point of contact for all administrative and secretarial support services for the project (as relevant).
- Records minutes of staff meetings and circulates same amongst project staff.
- Assists with production of presentation materials for staff members.
- Perform office equipment tasks such as making needed arrangement for services for telephone and e-mail, obtaining quotations for required services, arranging for repairs of office equipment.
- Performs any other duties as assigned.
Knowledge, skills and abilities:
- Knowledge of general office practices and administrative procedures
- Ability to report variances and status on regular basis to supervisor and other project staff.
- Resourceful in gathering and providing information.
- Knowledge of financial, budget preparation and monitoring.
- Excellent written, oral, interpersonal and organization skills.
- Ability to work well with others and to develop and maintain compatibility among project staff, subcontractors and recipients of assistance.
- Well developed computer skills, including knowledge of Microsoft office products.
- Sound accounting skills and familiarity with FHI 360 financial operations and policies
- Good knowledge of computer and excellent typing skills
Qualifications and requirements:
- University degree in Accounting, Finance or Business administration
- Minimum of 1-3 years’ experience in accounting related to NGOs and community level programs, with increasing responsibility.
- Experience with large complex organization is required, familiarity with international NGOs preferred.
FHI 360 is committed to provide a safe environment for all employees, beneficiaries and anyone contracted by FHI 360. This Includes taking measures to protecting vulnerable people from Sexual Exploitation and Abuse (SEA) by either FHI 360 employees or associated personnel. FHI 360 abides by child safeguarding principles. FHI 360’s Safeguarding Policies apply and flow out to all FHI 360 staff, board members, volunteers, and partner staff (subcontractors, consultants, vendors, and sub-recipients), regardless of the funding mechanism or amount of contract, agreement, or purchase order.
This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.
Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.
FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.
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