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Procurement Officer

FHI 360

FHI 360

Software Engineering, Operations
Tunis, Tunisia
Posted on Monday, August 21, 2023

About FHI 360:

FHI 360 (www.fhi360.org) is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research, and technology—creating a unique mix of capabilities to address today’s interrelated development challenges. FHI 360 serves more than 70 countries and all U.S. states and territories.

Position Responsibilities

Technical and Operational:

  • Assists with developing bid specifications.

  • Reviews Purchase Requisitions and Scopes of Work to verify accuracy, terminology, and specifications.

  • Analyzes quotations received for the purchase of goods (compares prices, specifications, and delivery dates to determine the best bid among suppliers), selects or recommends suppliers and schedule deliveries for purchases not requiring a selection committee per the procurement.

  • thresholds.

  • Works with selection committees and facilitates selection process for the purchase of goods or services (including local consultancies) (Prepares bid confidentiality forms, price comparison matrix, specifications matrix, evaluation sheets and all other required documents).

  • Responsible for processing consultancies.

  • Contacts suppliers to schedule or expedite deliveries, resolve shortages, missed or late deliveries to ensure contract terms and company needs are met.

  • Prepares, reviews, maintains and uploads required purchasing files per the procurement checklist. Reviews invoices for accuracy, prepares PO Payment Request Forms, forwards payment package to finance and tracks payments.

  • Checks shipments to ensure orders are filled correctly and goods meet specifications.

  • Assists with revising and developing procurement operating policies and procedures.

  • Interacts with internal and external customers to ensure purchasing activities within functional areas are met and comply with government regulations and FHI 360’s internal policies and

  • procedures.

  • Provides procurement technical assistance and conduct procurement trainings for local partners. Provide logistics support if needed.

  • Performs other duties as assigned.

Other Responsibilities

  • Update procurement trackers

  • Update payment trackers

  • Coordinate with team members, hotels, and other service providers to ensure event organization and hotel bookings for staff.

  • Share invoices of purchased assets with Logistic Assistant to update master inventory including all required information (brand, model, serial number, etc.)

Minimum Requirements

Technical & soft skills

  • Bachelor’s degree or international equivalent in Business Administration or related field or an equivalent combination of relevant education and/or experience sufficient to perform the key responsibilities of the position.

  • 3 to 5years of experience working in procurement, logistics, operations, or administrative and financial management.

  • Previous experience with an international organization or NGO strongly preferred.

  • Proficiency in MS Office computer software.

  • Ability to work effectively in a highly collaborative team.

  • Fluency in written and spoken French and/or Arabic and English.

  • Knowledge of procurement standards and practices.

  • Knowledge of company policies and procedures regarding procurement services.

  • Excellent oral and written communication skills.

  • Proficient use of Microsoft Office and computer software skills.

  • Good problem-solving skills, well organized and detailed oriented.

  • Ability to analyze and interpret data, identify errors, and prepare reports.

  • Ability to work well with others and independently.

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

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